WHITMAN – A level-funded budget year is making for some simpler meetings between department heads and the Finance Committee.
The Building Department and the assessors met with Finance during it’s final meeting for 2024 on Dec. 17.
“Some of these early departments, that were quick about getting back to us, really don’t have a lot of requests,” Vice Chair Mike Warner said after the presentations. “It’s been very standard, so that’s OK.
“We are trying to arrange a joint meeting with the Select Board for January,” said Warner, who added all other January meetings have been scheduled. “We had an issue this evening.”
Warner said he was unaware that he needed to state on the Finance Committee agenda that the meeting with Select Board members would be taking place.
The Select Board met Jan. 7 and plans an additional meeting Jan. 21.
“I don’t know that it matters to anybody which night,” Warner said. “They did share by email the material they were planning to discuss with us.”
The Select Board’s Jan. 7 agenda did not list a joint meeting with the Finance Committee, leaving Jan. 21 as the date for that session.
Warner, Michael Flanagan and Ralph Mitchell attended the meeting, meaning there was no quorum so no votes could be taken on minutes or other pending business
Warner noted that the town’s reserve fund remained at $35,000.
“We have no requests up against it at this point,” he said, adding that no changes or updates had been received from any of the subcommittees, either.
Building Commissioner Robert Piccirilli said he was presenting a “pretty basic” request for a level-funded budget, with a 2.5 percent projected addition to salaries.
“It’s about as simple as it gets,” he said.
Warner asked if Piccirilli had any concerns about line items in his budget.
“I don’t,” he said. “The only one that you’ll see here is the assistant building inspector. We carried over the $510, because that’s what we spent over and above last year for his continuing education and covering for me when I was on vacation.”
Piccirilli said the department had to come back to seek the additional money last year, so for fiscal 2026, the department’s budget projected forward the $510 spend last year.
No longevity issues were involved, based on time in the position this year, but Piccirilli said he would have that next year.
“We’ve got some building that’s coming in the town soon,” Warner said, asking if Piccirilli if there was anything the committee needed to be aware of.
“We do, but this is what we’ve projected that we should be spending,” Piccirilli said. “We’re going to go with it.”
He did add that his department was waiting on receipt of the deputy fire chief’s former vehicle, as the Building Department vehicle is “falling apart, day by day.”
“I do not have any money and it’s not worth putting any money from my budget into repairing it,” Piccirilli said.
Piccirilli also said there are a lot of building code changes coming up, which will require the purchase of new books, but added that hopefully he would have that in the budget to take care of the need.
“The 10th edition will be coming out,” he said. “It’s already out. It’s promulgated. There will be a congruency period until, I think, next June, but we are getting into the new books, so I’m going to have to buy 2021 books.”
That expense would come out of his budget.
“If there’s an education budget [for his department], I’d love to take it out of that, so it doesn’t come out of mine,” Piccirilli said. “But…”
The town administrator’s office maintains an educational training budget, Warner noted.
“There’s been some bits and pieces of it other places, but there’s been some discussion about maybe just centralizing it, but it might be best to see if it’s there, first,” Warner said. “I’m sure that there’s other uses, as well.”
Piccirilli said the energy code is a big change, so his department will be anticipating the need for educational funding.
Board of Assessors Chair John Noska, Principal Assessor Wendy Jones. Christine MacPherson and Heidi Hosmer attended the meeting.
Noska, echoed Piccirilli’s comment that there isn’t much change to the assessors’ budget.
“We’’re looking at the average 2.5 percent increase for wages,” he said, adding that union negotiations could potentially change that.
Jones said it is not anticipated that new building projects might change things at least for fiscal 2025.
“There were a lot of no-starts,” she said. “I think that might have been impacted by the interest rates, because we did go out and revisit some of those properties that were going to start – the car wash on Bedford Street, four units on Temple Street – not as many as the year before. There were 55 condos [built] in fiscal 2024, but it might change with interest rates coming down.”
Warner mentioned the town’s movement toward the MBTA Communities project, asking about its potential impact on building.
Jones and Noska agreed that it would, as Jones added that a part of the new Affordable Housing Act coming online in February will depend on what the town is going to do, and mentioning the town’s bylaw for accessory dwelling apartments, but not an accessory dwelling unit.
The Select Board on Monday, Dec. 2 voted to refer a proposed amendment of a town bylaw governing accessory apartments in town (Sec. 240-616 accessory apartments) to town counsel and the Planning Board.
The bylaw change would, according to ZBA Chair John Goldrosen, would allow town counsel to review it and refer the issue back to the Planning Board so it can schedule a hearing on the amendment.
Planners are moving quickly on the issue because the state law’s provision takes effect on Feb. 2, but the Planning Board can place an advertisement in the newspaper by the end of January, making everyone subject to the bylaw, even athough it cannot be acted on until the May Town Meeting.
“That’s why we moved quickly on this,” Goldrosen said. The reason behind it is to encourage more housing units, Goldrosen pointed out in response to a question by Select Board Vice Chair Dan Salvucci Dec. 2. He added that the measure covers not only such housing space within a structure, but also free-standing structures on a property.
“It’s a boring department, which is good,” Noska said at the board’s lack of other issues to bring up. “It’s well-funded, it’s structured.”
Jones did mention one of the biggest expenses is the valuation contract with Catalyst Tax & CAMA (computer-assisted mass appraisal), with which Whitman is in the midst of a three year contract right now, ending in 2026.
“Their contract includes … they do all the data collections,” Jones said. “They do all the building permits, inspections, entries, sketchings. They do all the utility valuations as part of the [$7,000] contract.”
The Assessors would do a request to submit proposals (RSP) with three major companies – Catalyst, PK Valuations and Envision Government Solutions.
Any cost differential would not be fully known until the contract is put out to bid, Noska said. He noted that, sometimes when companies grow, they lose that attention that, at one time, they’d give to all towns.
“We’re going to do a big analysis on several things,” Jones said.
Warner, assuming that all companies have their own proprietary data handling method, asked if the shift to a new company might mean some kind of data migration?
Jones and Noska said it would, depending on what the Board of Assessors decides to convert and what they could, potentially keep in-house.
“We’re going to look at all the options,” Jones said.
Earning merit
Scouts from Troop 22 attended the meeting as a requirement toward a communications merit badge, perhaps not expecting to have a discussion on what the Finance Committee does, while the committee waited for members of the Board of Assessors and the Building Commissioner to arrive at the meeting.
“Does anybody know what the Finance Committee does?” Warner quizzed the Scouts.
“Budget for the town, arrange what [funds] will be put where,” one Scout answered.
“OK. So, interestingly, kind of,” Warner said. “Our job is an advisory role. We don’t actually set the budget, we help to define it, figure it out and then work with various departments to talk about money and where it might go and how it might be best used for the town.”
He apologized to the Scouts that the committee’s attendance was down because of illness and holiday demands, but thanked them for coming to the meeting.