WHITMAN – Town Clerk Dawn Varley has begun closing the office on Thursdays in response to budget cuts to her department, specifically her salary increase request of 14 percent and an operations cut of $16,000 tied to the number of elections in 2026 – a state and Congressional off year with fewer elections than 2024.
Social media in the community was busy discussing the matter Monday night.
Varley currently makes $80,000 a year, and has decided to close the clerk’s office an additional day per week, so she feels she is being paid at a part-time salary,” a post stated Varley had sought a 14 percent raise, which would have brought her salary more in line with clerks in area towns.
But, according to FinCom meeting minutes, Varley had raised the issues of pay disparity between her position and others on the South Shore as well as the “intricate demands of her job including town meetings and elections supervision and the frequent updates of the regulations governing them” during the committee’s annual review of her department budget requests on March 11.
She raised the possibility of cutting back hours without a budget increase, at which the committee had balked since the Collins Report placed the town clerk in the same salary category as the assessor.
The Finance Committee was also decreasing the department’s operations budget for fiscal 2026, a reduction in this line item is due to just one town election and one town meeting next fiscal year. Ms. Varley emphasized her role’s complexity, managing elections with 40+ workers and various updated regulations and legal requirements.
According to the minutes, of March 11, Varleye asked for the support of the finance committee to support her salary request.
“What is going to end up happening, and this is not a threat, this is a fact, I’m going to go down to two days a week,” she said. “You’re going to pay me part time; you’re going to get part time. I’ve been overlooked for so many years, and I don’t think it’s fair.”
As an elected position, the Select Bard cannot make a change to her position.
Varley reached out to residents to explain her stance.
“As a result of reorganization /reduction in staff and salary in the Town Clerk’s Office, I am forced to close its window for the first time in over 50 years,” she stated in a press release Tuesday. “This decision does not fall lightly on my Heart but is solely the decision made by the Select Board, the Finance Committee and the Town Administration not to fully fund this office.”
Initially, she had included home telephone (or personal cell phone numbers) of members of the Select Board and Finance Committee, but Town Administrator Mary Beth Carter intervened.
“I have instructed the Town Clerk to remove this information from her recent posting immediately after I consulted with Town Counsel,” Carter stared. “I have also instructed the IT Department to remove the personal cell phone and home telephone numbers from the posting, if not removed by the Town Clerk.”
Varley then re-issued the press release minus the phone numbers.
Meanwhile, the Select Board, meeting on Tuesday, June 24, Finance Chair Kathleen Ottina, speaking for herself, as the committee has not met since the Town Meeting, expressed her own dismay at the announcement made at the start of the June 11 special Town Meeting, that the Select Board had voted unanimously to appropriate $150,000 from ambulance receipts at a fall special Town Meeting in order to restore $75,000 each to the Fire Department and Police Department for their fiscal 2026 budget.
Not only was that decision last-minute, there was no time to communicate it to the committee because of that, leading to “a great deal of consternation” among Finance Committee members.
“On May 17, the voters of Whitman voted overwhelmingly to reject a Proposition 2.5 override of $2 million,” she said. “The result left us with a $2,053,431 deficit that needed to be closed.”
The decision was then made to split the deficit – with the town paying 48 percent and the schools picking up the tab for the remaining 52 percent, which translated to $98,000 paid by the town and $1,064,000 by the school district.
“The town proceeded to close the gap by using $340,000 in free cash to pay OPEB and Plymouth County retirement, which we all knew about ahead of time,” she noted. “Now, this proposal to use $150,000 in projected fiscal 2026 ambulance receipts results in a deficit to the town of not the $988,000, but $498,665.”
Recalculating the deficit translates into a 32 percent debt deficit handled by the town and 68 percent handled by the W-H Regional School District.
“[That’s not the 68 to 48 that we agreed on prior to Town Meeting,” Ottina said. “Whitman-Hanson voted to cut the assessment by the $1,064,000 that we asked them to,” she said. “We aksed them to. They didn’t have to. We all know how we fund regional schools. They cooperated with us. I anticipate that future W-H school budget votes will not be so cooperative,” because this is not fair.”
In three public forums prior to May 17, residents were told that a failed override would lead to cuts to police, fire, DPW, Town Hall, Library and the schools and the voters voted no.
“I sympathize with the Police and Fire departments,” Ottina said. “I don’t want to see them undermanned. I do not want to see citizens’ health and safety jeopardized, but if voters do not realize the impact of a failed override because they don’t see what happens.”
A clerk missing from one or two offices does not impact their day-to-day living, Ottina said.
“I’m not calling for dangerous levels of manpower,” she added. “I’m simply stating this is not fair.”
Ottina said she trusts that the FinCom and Select Board will be able to work on Article 2 over the summer and that they can arrive at a solution that is “as fair as a $2 million deficit can be.”
While Select Board member Shawn Kain said he obviously respects Ottina’s opinion [see guest column, page 7] he sees a difference between a $2 million deficit and how it’s spread out so services that have to be cut are evenly distributed.
The view at Town Meeting was likely that most of the revenue was going to the schools and very little was going to public safety.
“I feel the difference in those perspectives is where we feel the big rift in our community,” Kain said noting that how funds are distributed in ways that are both equitable and do the least harm is difficult. “Just going back to the drawing board early and thinking about strategies, I think, would be helpful.”