WHITMAN –As they welcomed a new town administrator – set to start work on Feb. 21 the Select Board heard a sobering update on the state of the town’s finances from Budget Subcommittee member Shawn Kain.
Former Treasurer/Collector Mary Beth Carter has accepted a contract proposal to become town administrator, interim Town Administrator Frank Lynam announced during the Tuesday, Feb. 7 Select Board meeting.
“I’m already loading up her email,” he joked. “While I’ll be happy to assist in the transition, I’m looking to that light at the end of the tunnel [so I] can go back home and do what I was doing when I was doing nothing.
Chair Randy LaMattina thanked Lynam on behalf of the board and the town for coming back.
“I think, for the transition, you’re going to make that as smooth as it possibly can be,” he said.
“I’m excited for the town,” “Lynam said. “We’re moving into a new era [with] a different focus and I have nothing but confidence in the board’s selection of Mary Beth Carter.”
Carter thanked the board, as well.
“I truly appreciate your confidence in me,” she said. “I have known many of you for several years, and a few of you for over 19 years. You know my work ethic – and it has not changed. I will work tirelessly as an agent of the Board of Selectmen to carry out mandates and policies set by you.”
She pledged to work collaboratively with department heads, boards and committees to assist in the preparation and final presentation of the budget for fiscal 2024.
“I am really looking forward to being back in Whitman,” she said.
Budget review
Kain began the meeting’s work with a report on the town budget status and the Budget Working Group’s progress, noting it would take a couple weeks to fully update Carter so she can give her feedback for future action.
“We’re looking at the excise tax and the trash [fees], and because we’re through January now and we have an indication of what the first commitments were,” Kain said, noting that 75 percent of excise taxes were collected in the first commitment in January. “We have a pretty good indication of where we’re at, and surprisingly, we’re doing really well.”
He thought there would be a dip in excise tax revenues, but so far collections are $140,000 over what was collected by this point last year, pointing to estimates on both excise taxes and trash fees moving in the right direction.
Expenditures are showing this year is a “bit of an anomaly” for contract steps and lanes because of recent negotiations, he said, particularly in the fire department where an unusually large number of firefighters reached their 20-year mark.
“Big picture, again we’re looking at our level service,” Kain said. “When we look at level service, and that does include some of the salaries that we’re talking about … and the schools’ at 5 percent [assessment increase], we’re really close to a balanced budget.”
He is concerned that the town side still doesn’t know where the school budget will end up, however. Town figures are estimating 5 percent, but it looks like it would be more, Kain said, noting School Committee member Dawn Byers questions about what the town can afford.
“She talked about a false narrative, meaning that there is a little bit of confusion in the community about this,” he said. “What we can afford … of pretty much what we can afford within the tax levy.”
He said Byers is suggesting the town consider what it could afford if it didn’t take into account the tax levy and just compared it’s education costs to other towns, saying it’s “a different kind of big picture argument.”
“For us, one of the things that we really need to consider is what we can afford within the tax levy,” he said, where the Madden report was clear that 5 percent, or up to it, was what could achieve a balanced budget along with level-serviced town expences.
“For me, it still seems relevant that that 5 percent is still a good number to use,” Kain said.
Right now, with numbers coming in from the schools and department heads, the budget gap is a little over $1 million.
Lynam said the town is “kind of downplaying” the impact of the 5 percent on the town. While he agrees with the analysis that consultant John Madden did and that the town needs to support education, the 5 percent absorbs every dollar of revenue the town grows – and then some.
“That’s the type of thing we have to keep in mind,” he said. “We continue getting additional revenue from other local receipts, but at some point in time, just like the 3-percent budget growth started to become unattainable at the district level when we had state support and it faded, we are now building a budget that’s going to be difficult to maintain, even at 5 percent with the efforts we’re making.”
He said it was more critical that they jointly growth and expenditures to make the budget work, because voters will be the ultimate arbiters of how much will be spent.
“We have to start looking longer and harder at things,” he said.
LaMattina requested that Lynam meet with Hanson Town Administrator Lisa Green about the reality of what they are dealing with, because he is concerned that the School Committee has not yet voted a budget ceiling.
“It is frustrating that there’s a lot of things that possibly could be added between now and then that we will not be able to fund in this budget,” he said.
Lynam also expressed concern that the town has been financing capital improvements through free cash.
“That’s not always going to be possible,” he said.
“This is a really valuable, document guiding us going forward,” Select Board member Justin Evans said. “If we can … continue this process every year, it’ll help shape how we look at the whole budget cycle.”
He noted that town budget increases are also nearing 5 percent and cautioned that, if the town wants the schools to control budget increases, the town should do so as well.
COVID report
According to Fire Chief Timothy Clancy’s regular COVID-19 report, saying he is hopeful that the town’s numbers will follow predictions that numbers should be going down shortly, adding the town is still “not doing too bad.”
Over the preceding week, however, Whitman saw 35 cases among 291 tests performed for a 12.02 percent.
“We see a significant jump of almost 4 percent in the positivity rate, but also realize that’s not always accurate. It’s based on seven additional cases and we did less testing.”
He said health officials would continue to watch the numbers and keep selectmen advised.