HANSON – The Select Board on Tuesday, March 11 voted to form a Library Building Committee the list of proposed members.
Town Administrator Lisa Green reminded the board that the Hanson Public Library had received a grant for a design and planning phase for either the renovation of its space or the construction of a new building.
One of the requirements of the grant, of up to $100,000, is that a committee be created to discuss the project and follow it along, Green said. Another is that the grant funding be spent on the project or the unused portion – plus interest – must be returned.
Library Director Karen Stolfer has submitted a list of names of volunteers who have stepped forward or agreed to do so when asked. They are: Stolfer, Corrine Cofardo, Teresa Santalucia, Linda Wall, Pamela French, Antonio DeFrais, Tom Hickey, Patrick Faella, and Melissa Valcovic.
Stolfer said this week that the committee’s main job will be developing a request for proposals (RFP) for hiring an owner’s project manager (OPM), a task that must be completed by the end of the year – not only because of the grant’s spending deadline, but also because there are at least four other library projects in the state that are ahead in that process.
Once an OPM is hired, they will help in the hiring of an architect.
“Once we have all our documentation in by the end of this year, then the Massachusetts Board of Library Commissioners will make sure we meet their level of design,” she said, noting that the MBLC would decide on the construction grants it will award in February 2026 – which is also the time in which the town’s lawsuit over the MBTA Communities Act could come into play.
“With construction, we’re just not really sure,” Stolfer said. “That is tied into the MBTA issues, so we don’t know if we’re going to be proceeding with construction, depending on what happens with that. … We’re just moving forward in the environment we find ourselves in.”
MBLC works under a funding cap of $25 million per grant round to finance all the projects it approves, much as the Massachusetts School Building Authority makes financial decisions on school projects it funds.
While the Select Board was supportive of the project, there are concerns over how a building committee will be staffed.
“Employees really shouldn’t be voting members of the committee, but certainly [could serve as] supporting members of the committee,” said Select Chair Laura FitzGerald-Kemmett. She also called Cofardo that week to advise her that DeFrais “had limited bandwidth,” but certainly would be supportive, if the committee had specific needs for his assistance.
FitzGerald-Kemmett also reached out to offer her advice that the list of names indicated it was a rather large committee, but limiting Stolfer and DeFrias to advisory roles, the panel becomes a little smaller.
“The one thing that I would urge you guys to think about, is I know these people have expressed an interest, but I think it’s just as vital to get an at-large member coming in with fresh eyes, that’s going to look at this in the same way as an average taxpayer is going to look at it,” she said.
FitzGerald-Kemmett suggested members who could look at the project from an outsider’s perspective.
“I will leave that up to you guys in terms of whether that’s the list,” she said.
She also told library representatives that they would need a Select Board member.
“In looking at everyone’s commitment levels, I was somewhat hoping that [David] George might be that member,” she said.
George agreed to take on that role.
“For tonight, I think what we want to say is the formation of the committee – we need to take some kind of vote [for that], and as far as who is in it … we can figure that out up the road,” FitzGerald-Kemmett said.
The one question the board had was whether the library committee would be considered temporary or a permanent one.
“The vote that I’d like to take tonight would be contingent on legal counsel getting back to us,” she said. “It seems that it might be quasi-temporary, although it’s going to be protracted. so it’s not a hit-and run committee. It’s not a one-issue committee, if you will.”
She suggested forming the building committee to the extent that legal counsel as well a vote to getting back to us and tells us whether we need to put it on the Town Meeting warrant, and if not, reassuring the board it has taken the action it need to.
Stolfer said Hickey’s agreeing to serve on the committee was especially helpful, since – as superintendent-director of SST, which is also involved in a building project involving a state funding authority – he has just completed many similar pre-construction work.
“I’m looking forward to it, and I want to help out,” Hickey said.
“We have to choose a site, they will do schematic designs, they’ll be looking at our library building program that we had to submit grant application,” Stolfer said. “It really lays out the kind of features the library should have, using that document to come up with a design.”
Site visits would also be included in the RFP.