HANOVER — There’s no construction price tag available yet, but South Shore Tech Building Committee heard updates on the feasibility study toward a renovation project or completely new building during its Thursday, Sept. 7 meeting.
Project Manager Jen Carlson of LeftField, a Boston firm that specializes in project management and Carl R. Franceschi, president of architectural firm Drummer Roxane Anderson Inc. (DRA) of Waltham made the presentation.
Alternative options for the project took up the lion’s share of the meeting, while will be completed this month.
“We will have some ballpark figures based on narrative and square footage [at a joint School Committee/Building Committee meeting Thursday, Oct. 5],” Carlson said. “They will definitely flux, going forward, but they are a tool to compare options against each other when we move into the next phase.”
A virtual public forum will also be held on the PDP Oct. 5.
“We will push that out so the larger community is aware,” Superintendent/Director Dr. Thomas J. Hickey said, noting there will be other public forums held through December.
Before that meeting, the School Committee will have to vote on the preliminary design program [PDP], planned on Wednesday, Sept 20, as will Building Committee meeting again on Thursday, Sept. 28. Building Committee might want to give feedback in a joint meeting Sept. 20.
That does give us some wiggle room,” Carlson said. A second round of public forums will invite community feedback on the final design in April and May 2024.
“As you might imagine, the forums this fall are going to be about issues, ‘Should we renovate this building? Should we build new?’ — very high-level discussions,” Franceschi said. “But by next spring, we’ll have focused on one preferred option and, people may still have issues in their mind, but the meaningful input will be on the one design we’re working on.” [See related story]
“We haven’t quite quantified the price, but we’ve quantified the size,” he said.
About a year behind Whitman’s middle school project in the Massachusetts School Building Authority approval process, SST is still in the feasibility stage, having spent $248,500 so far of $2 million budgeted for that purpose. Carlson said $1.4 million has been committed to date — representing 76 percent of the project’s budget.
“We still have plenty to pull from the environmental and site line item,” Carlson said, noting that another line item had been pulled from for budget transfers, putting the total spent so far at $248,500. “Our total spent to date represents 12 percent of the budget.”
A total of $84,000 has been invoiced on the project so far, including $29,000 for Left Field’s services for the month of August and DRA’s second invoice of $55,000 for the same period.
The building committee unanimously approved the budget update. The committee unanimously approved those expenditures, as well.
The study presented three possible deigns if the committee opts to do a complete rebuild, and two potential renovation plans — all based on a student body of 805 students, with the recent addition of Marshfield to the district. But Franceschi, noted there are also ways to design for 900 or 975 students. From the lowest to the highest student population figure, there is a difference of 40,000 square feet to consider in planning.
“We need to show the building could be expanded in the future, too. They aways want to see that at the state level, but we don’t want to see a situation where we’d be talking about expansion in five years,” he said. “Projects we’re estimating right now – just in the construction costs alone – are somewhere in the vicinity of $800 per square foot with sitework and building.”
It could add at least $30 million to the plan to base it on 975 students.
The condition report on the school highlights the wetlands on the site as well as the drainpipe that runs across the athletic fields, “just to highlight some of the constraints that we’re dealing with,” Franceschi said. “We’re updating those wetland flags and we will be in conversation with the Conservation Commission soon, too, before we even design anything, just to get their understanding and agreement that, ‘Yes, these are the limits of the wetlands’ so that everybody’s working with the same information.”
Massachusetts allows filling up to 5,000 square feet of wetlands, but it would have to be replicated somewhere else, sometimes as much as a 2:1 ratio.
Financial ideas
Whitman representative on the School Committee and building panel Dan Salvucci asked if it would be possible to create a curriculum program for horticulture students on working with wetlands regulations as a way toward obtaining funding.
Hickey said there could be an opportunity there.
“We use our campus as our curriculum,” he said. “This is just another way.”
Franceschi said the athletic fields are also topographically lower than the school and close to groundwater. A conventional Title 5 septic system at the front of the property now serves the school, with a “high probability” that a wastewater treatment plant and leaving field would have to be included on another area of the property.
The plans would also need to highlight how spaces meet current educational standards, not just in relation to the condition of spaces, but size. With Marshfield already having joined the district, he said designers have agreed internally that the design, at minimum should fit about 805 students.
“We’re trying to get the state to agree,” he said. “It’s a little variable in the shops, because we have to project what the enrollment would be in each shop, and it’s not a hard and fast number just yet, but we’re close enough that we could do this kind of a calculation.”
DRA has, in fact calculated that there is a high-level need to expand the building.
Salvucci asked if adding a second floor in some areas might be an option.
“We don’t consider it practical to put a second floor on the existing building,” Franceschi said. “We’re thinking multiple stories to the new construction or addition portions of the building, or maybe even demolishing part of the existing building and building multiple stories, but not building on top of what’s here.”
Safety issues
While it could be done, it’s too complicated because the building couldn’t be safely occupied while a new story is being added above. In 40 years in the industry, Franeschi said he has not added additional floors to an existing building yet.
“You don’t really have small group spaces, collaborative spaces that we see and desire in schools nowadays,” Franceschi said. “Teacher planning spaces are kind of not up to par for what you’d want. The science labs are another one that would have to be increased in size to meet space standards.”
Where science lab standards are 1,400 square feet today, SST’s labs are 800 square feet.
How the school’s educational plan and programs are to be organized was another consideration in the preliminary plans DRA and LeftField reviewed with the committee. In developing the plan, the district identified six possible new programs they would ideally like to include.
“In all of these things, and independent of whether it’s going to be an addition or renovation, or new construction, in a way we and the state kind of uses the education plan to measure against our proposed solution,” Franceschi said. “That’s why the education plan is an important guideline for all of us.”
They’ve already moved nine administrative offices, and the parking spaces that go along with them, including Hickey’s, to a house next door to the school purchased and renovated by the district. Cafeteria staff who park in front of the school are done for the day by 1 p.m.
“Parent pick-up has been much more pronounced since the pandemic,” he said, so making room for that traffic has been a priority, although the data is not available to support that observation.’
At first, Hickey said, he thought a renovation would be a lot cheaper than brand-new. But it’s not. To bring a 1962 building up to code entails some unpleasant surprises.
Carlson also walked the committee through a schedule and budget update.
“The scope of this [budget] amendment includes a visual inspection of the hazardous building materials —looking for hazardous building materials and identifying them,” she said. “This will include a report identifying the hazardous materials and then estimate services … of what the [cost] of removing hazardous materials might be.”
The work on a first draft is expected to be completed this month and costs are in line with the costs decided in the PRA contract.
The schedule provides a “zoomed-in look” and what to expect between now and the submission of the schematic design to MSBA in December.
The preliminary design program (PDP) will be the first submission to MSBA, scheduled for Oct. 5 — including a conditions evaluation, educational visioning, a draft educational plan, initial space summary (spaces aligned with the educational plan), an evaluation of alternative options and comparative cost estimates.
Next phase
The next phase — the preferred schematic report (PSR) — will feature a more detailed review of the PDP options, including a final education plan and the preferred design option based on three enrollment options, as well as and creation of a matrix of priorities and will be submitted to the MSBA on Dec. 28 in time for a vote on their approval two months later. Another, more refined, set of cost estimates will be made at this time, according to Carlson.
“Once you submit that PSR, then we’re into the schematic design phase and them it’s full steam ahead, developing that one [preferred] option,” she said.
After the two-month MSBA review, there is a meeting with the MSBA before officially submitting the final schematic design on Wednesday, Feb. 28, 2024.
The final submission is due to MSBA by Thursday, June 27, 2024, including the final design program and total project budget.
“By the end of June, we’ll have some really good numbers that are reliable and that we need to live within for the rest of this project,” she said.