WHITMAN – A presentation to the Select Board and review of the South Shore Tech Regional Agreement amendment, slated for Tuesday, Aug. 20, has been postponed, as SST Superintendent-Director Dr. Thomas J. Hickey was unable to attend Tuesday’s meeting due to illness.
Six member towns need to approve the amendment for it to go before special town meetings by January 2025.
While the presentation has been pushed to the next Select Board meeting, now slated for Sept. 17, Town Administrator Mary Beth Carter said she did not see the harm in setting a date for a special Town Meeting on Monday, Dec 2.
“We wanted to pick a date when Tom Hickey is available as well, to speak at each special town meeting to address this issue,” she said.
The SST School Committee meeting in a special session via remote on Monday Aug. 19, approved the regional agreement amendment for forwarding to its member towns for consideration at upcoming Fall special town meetings. The purpose of the amendment is to change, to a four-year rolling average, how debt shares are calculated for member towns.
If, ratified, that change would take place starting the second year of borrowing – fiscal 2027. Shovels are anticipated to go into the ground in fiscal 2026, with construction in earnest in fiscal 2027.
“It’s really to our advantage,” Select Board Chair Dr. Carl Kowalski said Tuesday.
“Absolutely to our advantage,” Carter said. “As new towns join South Shore Tech, and other students come in and our enrollment drops because there are other schools going in, our percentage drops. If we don’t vote this, we would be locked in to a much higher percent, steady for 30 years. This is so important that we have this meeting.”
Marshfield’s recent joining of the district will mean that, once they have enough student enrollment, they will be asked to look back four years as well – getting to that point would likely take until fiscal 2033 for that town to achieve the threshold of four years with of having four years with four grades of students in the building.
“We’re trying to do calculations that allow for the arrival of students from a new community, while building something for the long haul,” Hickey said. “This means that debt formulas will no longer be fixed at the time of authorization. … It’s a pay-as-you-go model until you have enough enrollment to be apples to apples.”
If another community were to join the district in the next several years, Hickey said he envisioned the same process being recommended, and more-or-less a cut and paste job of the process through which Marshfield joined.
“For every change, there’s an explanation about why we’re doing it,” Hickey told his school committee members.
“The timing of this meeting had a lot to do with waiting for officials from the Department of Education to do their final ‘scrub-down,’” Hickey said. “With your approval tonight, the document … we are sending to the respective select boards.”
He said he was sending out via email to those boards holding Town Meetings before January, including Hanson on Oct. 7 and Scituate on Nov. 18.
“I will work with you and your respective towns to engage as these special town meetings approach,” he said, adding that he anticipates all member towns, with the possible exception of Abington, will be scheduling special town meetings between Oct. 7 and Dec. 16.
“Once six communities pass this amendment, and we get the certified results from the town clerks, we will provide [the Department of Elementary and Secondary Education] DESE this information and then they would move forward to bringing this to the commissioner,” he said. There is also a summary sheet outlining changes that just involve grammar, and which are more substantive, according to Hickey.
Since 1960, the apportionment of debt share for each member town has been fixed at the time of its approval based on the average of three previous school year enrollments, and that share has remained the same for the life of the borrowing. This proposed amendment will apportion debt shares instead on a four year rolling average based on changes to student enrollment in each town over time. The first ‘four year rolling average’ calculation will start in FY27.
Hickey provided some context to the change.
“Last year while at a public forum in Whitman talking about our MSBA building project, it was suggested that we consider a change that provided flexibility to this calculation, given that an upcoming MSBA project would lock in town shares for 30 years. The idea made sense, given that the regional agreement uses three-year averages for capital and annual enrollments for operating costs. Working with the regional school officials at DESE was extremely helpful, and while it took several months to review, I’m glad we are at this point to bring this change to our towns.”
For most of 2024 the regional planning subcommittee worked on alternate apportionment models and arrived on a four year rolling average as the best alternative. “The four-year rolling average helps to control for volatility in changes in enrollment. A dip or a spike in annual enrollment would not lead immediately to a change in debt share,” Hickey said.
The other proposed update to the agreement involves the newly admitted town of Marshfield’s calculation for debt share. When Marshfield’s language was approved in 2023, it was based on Marshfield paying an annually adjusted debt share until it had enough enrollment history to calculate a fixed debt share. “The proposed amendment makes an adjustment to Marshfield’s debt share ‘on ramp.’ Basically, Marshfield will pay a debt share based on its most recent enrollment figures until they have a comparable enrollment history to use in a four year rolling average [as with all the other towns] and this parity would occur in FY33,” Hickey said.
For the amendment to take effect, it must be approved by at least 6 of the 9 member town meetings. At this point, seven of the nine towns have scheduled town meetings for somewhere between October and December. Hanson’s special Town Meeting is Oct. 7.
“If we are able to secure at least the required 6 town meeting approvals, we will send to DESE the town clerk certifications [of the town meeting votes] so that the final step in the process can move forward, which is DESE Commissioner approval. The changes can go into effect once that final approval is in place,” Hickey said.
The district will place the proposed changes and supporting presentation material on its website, southshore.tech and will circulate materials to towns as well.