The School Committee on Wednesday, June 7, revisited its ongoing dicusson of meeting protocol, with Chair Beth Stafford suggesting some ideas for discussion on how to make meetings more civil and productive.
Among these, was her assertion that the public comment period – 15 minutes at the start of each meeting that gives the public an opportunity to be heard on issues not on the agenda – could largely stay unchanged she said, unless it is necessary during later discussions, that would be the end of public comment.
“This is a School Committee meeting and it’s up to us to discuss our options,” she said. “Nobody will be recognized from the floor, except by the chair.
Budget time could be a period when such comments are asked for by the chair, but there would be a limit to that, as well.
“Once public comment is done, it is up to us to carry on a meeting,” she said. “We need to accomplish our work and not get done at 10 p.m., when everybody is exhausted from working all day.”
When people get tired, tempers flare up and good work doesn’t get done, Stafford said.
Keeping the number of questions from the committee for the superintendent have also been becoming unmanageable, so Stafford said unless the questions come up during a meeting, they should be funneled through the chair.
“Sometimes [Superintendent of Schools Jeff Szymaniak] gets three of the same questions from three different people, and there’s a lot of work he’s got [to do during] his day.” she said.
She will present questions to Szymaniak and then all committee members will receive the response so everyone has the same information.
Meeting minutes are another issue that has cropped up, perhaps due to a misconception of what minutes should be. The Mass. Association of School Committees (MSAC) defines minutes as a brief summary in language clear enough for a citizen reader to understand what was discussed.
“It is not expected, nor necessary that minutes will be a verbatim transcripts, reporting on every School Committee member board comment or summarize every public comment made during the public comment period,” Stafford said.
Norms must also be clarified, she said, suggesting a Wednesday night meeting in July, considering what members suggest should be meeting norms such as respect and listening to others’ opinions. She said the norms the committee comes up with would be put on a poster and displayed at meetings.
McEwan Award’
In other business, Margaret McEwan presented the Do What’s Best for Kids Award, given in memory of former Superintendent of Schools Dr. John F. McEwan “who believed a school is not just a building, but a community of support that maximized learning for all students,” to Catherine Bouzan.
McEwan said Bouzan’s supervisor said she “loves being an educator who delights in seeing her students thrive in a classroom with lessons related to real-life jobs that they have an interest in and will be equipped to continue after they leave Whitman-Hanson.”
Companies or services with which she partners, say her students are the most professional and well-prepared for the vocational tasks they are asked to perform.
“Everyone in this room should be proud of the W-H Transitional Educational program, established for the students 18-22 who are ready, willing and able to join the workforce, doing a job from which they can derive personal satisfaction,” McEwan said.
The award includes $500 Bouzan may use for her own professional development or a related program.
“She is one of the most amazing educators I’ve ever had the pleasure to meet,” Szymaniak said. “This award doesn’t even speak to what she does for our 18- to 22-year-old students in our transitional [program] … she works with each student to make education and life skills fun for them.”
Bouzan also works with the unified basketball and track programs.
Szymaniak said he got Bouzan to the meeting under the ruse that she was to make a presentation on the program to the School Committee – which she did.
“You really got me,” she said. “It, honestly, is an honor to work and do what I do every day, so I thank all of you, but I have to thank you, Jeff, for giving me the opportunity 13 years ago, and I couldn’t do what I do, if I didn’t have – of course – the support of my family, but also my team.”
She said of her paraprofessionals, who just happen to all be female: “I work with a group of women, for whom the integrity of our students, the respect they give our students, the integrity of our program – I’m just very blessed to be surrounded by so many people that care about our students’ success and enjoy them.”
Szymaniak said he hoped someone was taking her out to dinner after that.