HANSON — Jennifer-Lyn Keniston has completed a 10-year labor of love in the publication of her first novel “Afta-U,” a title inspired by her grandfather’s sailboat.

She will hold a book signing, from 8 a.m. to 2 p.m., Saturday, June 4 at the Café Deli, 1280 Main St., Hanson. The restaurant is a favorite of her mother, and Keniston wanted to do a signing in her hometown.

“This will be a meet-and-greet, signing books,” Keniston said. “Talking to people, talking about the book.” There will also be a raffle for Café Deli gift certificates, copies of the book [210 pages, Tate Publishing, $16.99 softcover] and more.

“I hope people enjoy reading it,” she said.

In fact, the fictional town of Graytown, Mass., in her book takes inspiration from some of the locales and people Keniston remembers from her childhood.

While the Hanson native uses the boat as a touchstone in the mystery novel, it is more of a metaphor that hope floats. In fact Hope is also the name of a main character not really there — the childhood best friend of the narrator Jean Cartwright Rhodes, who is literally haunted by Hope years after her friend’s tragic death at age 11.

A dark, complex mystery, “Afta-U” is less a whodunnit that a why they did it as Jean reflects on her faith and past to reveal long-buried truths about the tragedy she had hidden away in her psyche. Much of the incident is also unknown to her husband and teenage daughter, making for some strain in he family — all witnessed by the silent spectre of Hope.

“Afta-U” has been a labor of love and the expression of a lifelong dream,” said the Plymouth State (N.H.) and Bridgewater State graduate who now works as a project manager for a Cloud software products company.

Her master’s degree in English and minor concentration in philosophy are felt in her approach to her subject matter, as is her faith.  “Afta-U” is rich in Christian messages and each chapter ends with a poem reflective of a theme touched on in the chapter.

The Express spoke with Keniston on her book and approach to writing last week.

Q: Have you always wanted to be a writer?

A: “I did. Ever since I was a little girl, my dream has been to write a book.”

Q: How did you find a publisher? That can prove difficult for new writers.

A: “It was quite an ordeal, initially. But it was an exciting time.  I submitted a bunch of query letters looking to get an agent and, in the end; Tate [Publishing] works with the author. They’re more of a hybrid publisher, as I refer to it, they’re not self-publishing … they work directly with an author and not an agent.”

Q: Your book had something of a gothic feel to it, was that the genre you aimed for?

A: “It’s not a gothic book at all. It does have the apparition, ghost, about it. It’s a darker novel but it’s got a lot more Christian themes throughout it. The main character Jean grapples with a lot of those, like ‘Let go, let God.’ It’s more of a mystery/suspense novel, I call it.”

Q: Your reasons for including Christian themes?

A: “I feel it’s things I have probably grappled with, too. Even though it’s a completely fictional story, obviously some of the characteristics and traits of Jean are drawn from myself and people that I know, along with some of the other characters. Even though the town is fictitious, it’s from my hometown, which is Hanson.”

Q:  Are you worried people might recognize themselves in the book?

A: “Maybe. [laughs] Some people do recognize themselves in the book, yes. I get more people who say Jean reminds them of me or my voice coming through, which is kind of funny. People who grew up in my neighborhood, I think they find some enjoyment [with locales].”

Q: There are a lot of literary references, especially Shakespeare, in your book. Does that reflect your interests as well?

A: “Yes. ‘The Great Gatsby,’ also referred to throughout the book, is actually my favorite story. It even has the nine chapters in Roman numerals to match ‘The Great Gatsby.’ I wanted it to be a story that people could read for the story and there’s a bunch of other stuff intertwined throughout the story.”

Q: What is your writing process?

A: “This one took me about 10 years to complete. I don’t expect the next one to do that. Basically, I write everything out of order. I’ve done that throughout college and high school working on research papers, too. I do an outline last. I really kind of write all over the place and then pull it all together.

I brought up a screen one day, typed what is now a couple pages in [the book] and titled it ‘Afta-U,’ which is my grandfather’s boat. … I had no idea who the characters were, no idea what the story was, so it’s kind of exciting to write it like that because characters just kind of talk to me and come to life throughout the pages. And I put it down for months and years at a time.”

Q: Aside from Jean, who is based a bit on yourself, is there a character you would consider a favorite?

A: “I loved writing Michael, which surprised me because it was a dark novel. I had to step away from it to get into those inherently evil characters. They’re actually a lot of fun when you allow yourself to do that, but in the beginning I was kind of taken aback at trying to make them that way. He’s a mixed bag of a character. At different points some people are angry with him, or hate him, and then perhaps that all changes as the story unfolds.”

Q: This is going to be a series?

A: “It is. I see it being a trilogy. In the second book, the characters carry over but it’s really more of a mystery unfolding where everyone’s trying to solve it, including Jean. But it really stands alone.”

Mock crash illustrates consequences of OUI

The W-H Students Against Destructive Decisions (SADD) chapter held its biannual mock car crash May 20 — a strong, emotion-laden performance to, it is hoped, drive home a point for W-H juniors and seniors.

As this week brings the senior prom, educators said they hope to have reached students with a life lesson. With help from law enforcement from both towns as well as EMS the group responded to a crash in which students had reportedly left a party after drinking. In an assembly beforehand students watched their fellow classmates in a play depicting, drinking games, chugging beers and then discussing who was OK to drive.   

A short movie was then played of the group who chose to drive, with realistic blurring, swerving and sounds of glass as the students are involved in the car “crash.”  The student body then headed outside to view the aftermath in a realistic scene of mangled metal, blood, and glass in the W-H parking lot. The wrecked vehicles were provided by McQuarrie Auto Engineering of Hanson.

Darcie MacDonald, actress and real life mom to Brody MacDonald, 11, of Hanson, hysterically reacted to her son nearly being killed in the car as they awaited medical help. Her emotions were so real several students could be seen wiping their tears and clutching their arms together as she cried out she needed to be with her son. He lay unconscious in the car as police escorted her away and she collapsed in the officers’ arms.

She appeared helpless a victim of someone else’s poor choices, which W-H SADD volunteers later said “felt terribly real.”

Seniors Rachel Sword, Matt Evans, and Marena DeMinico were just three students playing parts, but after the mock crash while students returned inside the building they still had adrenalin coursing through their veins.

Covered in fake blood the three compared notes on how the crowd perceived the performance.

“I forgot I was acting at one point,” said Sword as she described her character trying to take and then fail sobriety tests.

No one was talking as they watched the crowd watching them Sword and Evans agreed they got their point across to the crowd of their peers.

Nick Smith who played the fatality was brought away in a hearse at the end of the crash leaving students dumbfounded. His real mother Rene’ Smith arrived at the end as she was told they “lost him.” Watching a mother get the news of losing her son although fabricated for the performance appeared to affect many who stood in stunned silence.

Matt Evans called Smith, also known as “Turbo” because of his running speed a “great kid an all-around respected three sport captain. Even though this was not real — it could have happened,” he said.

“Teens shouldn’t feel invincible,” said DeMinico.  “This is reality.  It’s hard but we are glad we did it. People think it won’t happen to them but we just watched it happen.”

HANOVER — Lt. Gov. Karyn Polito and state Secretary of Education James Peyser toured electrical and machine engineering shops at South Shore Vo-Tech Thursday, May 12 to get a first-hand look at how state vocational grants are being used.

The school was one of 35 districts to receive a combined $9.2 million in Mass. Skills Capital Grants in February. SSVT received $231,419 of the grant money.

Polito and Peyser chatted with students working on final projects in an engineering class, as well as those at work on precision manufacturing machines and 3-D printers.

Alex McPherson of Hanson, for example, was working to create injection molds for the electronics department designed by the drafting shop. Dylan Key, also of Hanson, explained 3-D printing in the electrical engineering shop.

“It prints in polymer, so you can print in multiple types of materials,” Key said, passing around examples. “This shows how precise that can be.”

Polito and Peyser were impressed with what they saw.

“For an employer that has machines like this in their industry, having people with the skills he just described is very valuable,” Polito said after McPherson’s demonstration.

“There are employers that are working directly with the school and the students through co-ops and through shared work spaces — and making sure they have jobs available to these students when they graduate,” she said after the tour. “This is truly a workforce development intiative. It’s something that’s working.”

Joined by several state representatives from SSVT’s eight sending towns — including state Rep. Josh Cutler, D-Duxbury, whose district includes Hanson — as well as municipal officials, Polito and Peyser were guided by SSVT officials.

“I was very impressed with the level of skill and the equipment that they used, and how many high-performance tasks they can do with them,” said Whitman Town Administrator Frank Lynam. “It’s really an impressive place.”

Officials had the chance to speak with students in the three shops before taking part in a round table discussion in the school’s Brass Lantern Restaurant.

“They know that we’ve been the recipient of several competitive grants for engineering and manufacturing programs,” said Superintendent-Director Dr. Thomas Hickey about the visit Polito and Peyser requested. “The purpose of today’s visit is to give them a chance to see where engineering and manufacturing are thriving in the school.”

The programs toured have benefited from both state grants as well as Mass. Life Sciences grants.

“There’s no replacement for seeing first-hand how the kids are using the equipment to advance their skills,” Polito said, noting the grants also help students seeking to advance to college engineering programs.

“There are thousands of young people who are on waiting lists to get into programs like this one,” Peyser agreed. “By investing in the equipment that is necessary to run these programs, we’re not only improving the quality of the programs themselves, bringing them into line with current industry standards, but we’re also increasingly providing access to more and more students.”

After the tour, Polito noted that she and Gov. Charlie Baker have placed a high value on vocational education, terming it a “real gem” within the K-12 public school system. Business leaders also stress to them the importance of trained employees, she said.

“We have a skills gap here in Massachusetts and in order to close that skills gap we need to ramp up the vo-tech experience for more kids,” Polito said. “One of the ways we’re doing that is through the vo-tech equipment grants.”

Hickey has said SSVT’s grant is being used to purchase Cyber Security training equipment for computer information technology, a new surface grinder for precision machine technology and much more.

An Economic Development Bill also aims to provide $75 million more toward equipment purchases by the state’s vocational schools, according to Polito. Hickey, meanwhile, is also hoping the state’s commitment extends to building funds as another way to bring in the students on the waiting lists Peyser mention.

“[The tour] also gives me the opportunity to dialog on what some of the needs are for vocational education at  South Shore,” Hickey said, gesturing toward 15-year-old modular classrooms visible through the window of the school library. “I’m thrilled that the Baker administration is going to support vocational tools in the area of equipment, but the time will come where we’re going to need support for building and infrastructure.”

The original portion of the SSVT building was constructed in 1962.

WHITMAN — Selectmen have authorized Town Administrator Frank Lynam to approach Verizon about negotiating an extension of fiber-optic cable television service to Whitman under a secondary cable license.

If successful it would mean an added option to, not a replacement of, Comcast service in town. The current contract between the town and Comcast expires in 2022.

“We have a license with Comcast,” Lynam said. “Verizon has not indicated any interest in coming to Whitman since we last met about seven years ago.”

That position might be changing.

“They have begun build-outs,” Lynam said of Verizon. “So I would like to approach Verizon, rather than waiting for them to get to us and perhaps offer some inducements to come up with a plan to provide fiber-optic service in Whitman.”

He required the board’s permission to begin that process.

Vice Chairman Dan Salvucci asked if there would be continued financial support for Whitman-Hanson Community Access Television’s studio. Lynam said WHCA is funded by access fees paid by cable customers channeled through Comcast.

“Obviously, if we bring another cable company into Whitman, we would have to provide some accommodation and we would expect them to provide similar services in terms of public access,” he said.

Verizion would eventually have to apply for a license, with Selectman required to hear their application and issue public notice.

In other business, Selectmen Chairman Dr. Carl Kowalski reminded Whitman residents of the May 21 annual Town Election and the important override question on the ballot.

“I think we have to think long and hard about spending the money to take care of our schools better than we’re taking care of them now,” Kowalski said. “As I said at the Town Meeting, we’ve done really well in this town getting through an economic downturn. We haven’t let people go, we’ve been able to treat our firemen and our policemen well … I don’t know if we can say the same thing about the schools.”

Kowalski said it is time to think about changing that pattern where the schools are concerned. He and Vice Chairman Dan Salvucci also credited the Finance Committee, led by people like chairman William Capocci, stepping down after 22 years, and Don Hunt, leaving after serving 23 years, as well as Lynam’s efforts in managing the town’s finances. Whitman has the lowest tax rate in the immediate area right now.

“It’s time to do all right by the kids,” Kowalski said. “I was thinking today how important my teachers were … you spend so much time from age 5 or 6 to 17 with a special group of people who could use our support.”

Lynam noted that teachers, such as his daughter in-law, spend hours before and after school hours in unpaid preparation.

“A teacher’s job doesn’t begin when they walk into the school and it doesn’t end when they go home,” he said.

The override, if successful in Whitman, is good until the tax rate is set in the fall, according to Lynam. Should one town pass it and the other reject it, it fails by default unless the other town revotes before that time.

“I think the most confusing situation will be if one town passes and one doesn’t,” he said. “That would be breaking new ground.”

Lynam also expressed appreciation for the work done at Town Meeting, May 2.

“I am extremely thankful that we completed Town Meeting in one night with very little controversy,” Lynam said.

“And keeping democracy safe in Whitman,” Kowalski said.

“So I hear,” Lynam replied.

HANOVER — Hull could become the ninth area community to join the South Shore Regional Vocational Technical High School region, joining Abington, Cohasset, Hanover, Hanson, Norwell, Rockland, Scituate and Whitman.

The Department of Elementary and Secondary Education recommends the process take a year or longer, according to Superintendent-Director Dr. Thomas Hickey. The process would culminate in a revised regional agreement that would come before all eight town meetings, plus the town of Hull.

Hickey also told the district School Committee on Wednesday, April 20, that the addition would have little effect on the number of students accepted from current member towns.

“If Hull were to be factored into the formula … I think that might translate into five seats out of a given freshman class of 170,” he said. “That number changes slightly depending on enrollments, but, if it were happening right now, that’s what it would be.”

Hull has 64 eighth-graders, compared to 183 in Whitman and 143 in Hanson as of Oct. 1 this year. Whitman’s total grade 9-12 enrollment at SSVT is 137, and Hanson’s total grade 9-12 enrollment is 80.

He and Chariman Robert Molla had met with Hull’s Finance Committee on April 4, explaining the process involved in the town’s joining the district.

“The Finance Committee down there was overwhelmingly there to support joining South Shore Regional School District,” Molla said. “In the very near future they’re going to put their planning committee together and we have to put a planning committee together as well.”

Molla added that, while lengthy, it’s a process SSVT had undergone before.

“We’ll be able to help our communities out by spreading spending over nine towns instead of eight towns,” he said.

Hull’s Town Meeting on the second week in May will consider an article on whether or not to support creation of a planning committee, Hickey said. If that happens, the School Committee will vote on the same question as an agenda item.

“The formation of a planning committee merely brings us to the end of a beginning, which is we’ve got two parties that want to talk about the possibility,” Hickey said. “These votes are not entrance into to the district. It is the first of many steps.”

“I think Hull is really going to push for it,” Molla said. “They’re going to get it on their agenda as fast as they can. If they should have a special Town Meeting in the fall, I wouldn’t be surprised.”

Hickey also reported that Scituate’s April 14 Town Meeting supported the SSVT fiscal 2017 budget, with six communities — including Whitman and Hanson — convening town meetings on Monday, May 2. Abington’s Town Meeting is held in June.

Do you have stuff that’s too bad for the trash? South Shore Recycling Cooperative member towns will host seven household hazardous waste collections this spring. Residents of host and co-host towns may attend at no charge.  Collections are scheduled from 9 a.m. to 1 p.m. as follows:

April 23 — Plymouth and Middleboro, at Plymouth DPW, 169 Camelot Dr.

April 30 — Hanover, at Transfer Station, 118 Rockland St. (Rt. 139). Usable latex paint* also accepted.

May 14 — Duxbury and Kingston, at Duxbury Middle-High School, St. George St.

May 21 — Hingham, at Plymouth River School, 200 High St.

June 4 — Hanson, at Plymouth County Hospital, 252 High St.

June 11 — Scituate and Cohasset, at Scituate Highway Department, 68 Capt. Pierce Road. Usable latex paint* also accepted.

Residents of those, and of member towns Abington, Norwell, Rockland, and Whitman may attend collections that their town isn’t hosting/co-hosting at their home town’s expense. To do so, obtain and bring a signed Authorization Form from your town’s responsible department (DPW, Health Dept. or Marine/Environment).  Some towns may limit subsidized quantities to 25 gallons or 50 pounds.

Residents from any town without an Authorization Form may attend for a fee of $24 /10 gal or 20 lbs., or $45 /25 gal or 50 lbs of waste. (Volumes are based on container size, not contents). Commercial generators, call ahead to 1-617-852-3086 to arrange disposal and payment. Please bring a check.

Bring: Oil-based paint**, stains**, automotive fluids**, solvents, gasoline, herbicides, pesticides, photography and pool chemicals, acids, bases, and toxins in secure, labeled containers.

*Usable leftover latex paint will ONLY be accepted at the three collections indicated. The Paint Exchange LLC also accepts it at their Rockland site for a fee of $2/can, and remanufactures it into new paint. To see if your paint qualifies, and for hours of operation, go to ssrcoop.info/, click on “Latex Paint”, or call 339-214-8462. If paint has been frozen, or has an odor, skin or chunks, absorb liquid with cat litter and dispose in trash. Do not bring: industrial, pathological and medical waste, radioactive materials, pressurized gas cylinders or explosives.

**Oil-based paint, propane tanks, motor oil, antifreeze, medical sharps, rechargeable batteries, and fluorescent lamps are collected regularly by many towns and retailers.  Residents should use those services if available.  Go to ssrcoop.info, click on “Other Stuff”.

Stericycle Environmental will conduct the collections.  For more information, call the South Shore Recycling Cooperative at 781-329-8318, or go to ssrcoop.info.

WHITMAN — Whitman Selectmen voted 5-0 on Tuesday, April 5 to place a $1,726,588 ballot question for its share of the assessment increase in the $49,714,344 WHRSD operating budget for fiscal 2017.

With a successful override, Whitman’s assessment would be $12,719,345. The increase would be and additional $1.24 per $1,000 valuation of $357 on a house valued at $288,000 in Whitman.

The 20.15-percent local assessment increase includes an overall  3.5-percent hike inside the levy limit with the balance contingent on a Proposition 2 ½ override in both communities. The total increase outside the levy is $3 million, apportioned based on student population.

Whitman’s override article is separate — Article 55 — from the operating budget in Article 2, “to keep the process clean so people can see what is being asked for,” Town Administrator Frank Lynam said. Article 2 represents the increase inside the levy limit to provide level services to the schools.

“What the School Committee did was split what they needed,” said Selectmen Chairman Carl Kowalski.

Hanson Selectmen voted 3-2 on the same night to place a $1,241,141 article and ballot question for its share of the assessment, which would increase the town’s assessment to $8,956,207.

“Last year, when we did the capital exclusion [for school computer upgrades], it hit everybody in the third and fourth quarter because the first two quarters were estimated bills Lynam told his Board of Selectmen April 5 in a meeting broadcast over Whitman-Hanson Community Access TV. “I found that the town is allowed, if the vote is taken prior to July 1 — and sufficiently early enough to allow the assessor to plan it — if the assessment passes Town Meeting and passes at the election the assessor can vote to add that money to the assessments beginning with the first quarterly bill, so people don’t get two small bills and then suddenly get hit with the value of the override over two bills rather than four.”

Like some of his Hanson counterparts, Whitman Selectman Brian Bezanson asked if there were options to a single up or down vote on the issue at Town Meeting.

“I’m all for putting this on the ballot to let the people decide, because 150 people at Town Meeting … 1,000 or more people voting at the ballot box [gives] a better picture, I think, but it would be nice to give them a choice,” Bezanson said.

Lynam said that was not an option, as Selectmen had to certify the ballot question no less than 35 days before the election.

“This is our opportunity to vote to put it on the ballot,” Lynam said. “Only the selectmen can place an override on the ballot. What Town Meeting can do is condition that money. As I understand Chapter 71, when a region submits a budget you have only two options — yes or no.”

He said he views a menu approach impedes the district’s ability to set their numbers.

“We get to say yes or no, not ‘Here’s how we want you to spend your money,’” Lynam said. “You can have those conversations during the budget process.”

Once an override is voted, it’s good until the tax rate is set, according to Lynam. If a ballot question succeeds where a Town Meeting article fails, the sponsor (WHRSD in this case) has until September or October to seek another Town Meeting in an effort to obtain a successful vote in that arena.

“We have elected officials that run our schools, that we put in office to do the best thing for our kids, and if this is what they’ve decided then this is what they’ve decided,” said Selectmen Vice Chairman Dan Salvucci in favoring an up or down ballot question to let voters decide the issue.

Alcohol Policy

In other business, selectmen amended its updated Alcohol Enforcement Compliance Check Policy.

“In discussions with investigators from ABCC, they provided us with a pretty clear outline of how they approach and how they would view our approach to compliance,” Lynam said. “There’s no point in us having a policy that doesn’t meet all of their points, because if we do, we’d be at risk of not being able to support the decisions.”

The policy, with it’s minor changes, will be delivered to license holders by Police Chief Scott Benton.

Kowalski noted the state’s Alcoholic Beverage Control Commission had conducted a compliance check in Whitman the week of March 28 and found four businesses in violation for sales to minors — the Whitman Convenience Store, Temple Liquors, Jamie’s Pub and O’Toole’s Pub.

Bernie Lynch of Colonial Power, the largest aggregation consultant in the state, representing 42 of about 80 communities participating in electric power aggregation, which is the municipal procurement of power for residents on and independent basis billed through utility companies, discussed the program with selectmen.

Whitman is working on an aggregation program through Old Colony Planning Council. The program is offered on an opt-out basis.

Aggregation is being put before Town Meeting as a warrant article.

Lynch said the benefits of aggregation include choice, pricing stability, savings through competitive bid process, flexibility and the expertise of Colonial Power.

Towns can also choose the level of green product they select. Billing and outage management remain the same as current practice through aggregation with Colonial Power, Lynch said.

“We kind of improve on that — you can’t get any worse,” he said of outage management.

A couple from Whitman succumbed to their injuries after a rotten tree fell on their car in a freak accident in Abington on Sunday morning during stormy weather.

Franklin Teixeira, 49, who was driving, and his wife Manuela, 52, were identified as the victims by Plymouth County District Attorney Timothy J. Cruz.

Their adult son Frank Teixeira works in the Whitman-Hanson school district technology department.

“At Whitman-Hanson, we are deeply saddened by the untimely loss of Frank Teixeira’s parents.  We are keeping Frank, a valued member of our Technology Department, in our thoughts and prayers.”   Superintendent of Schools Dr. Ruth Gilbert-Whitner.

“The tree, which was rotten and hollow, was completely uprooted and appears to have fallen as a result of the morning’s high winds and snow. The tree fell through power lines and disrupted service at 255 Rockland Street for a time,” Plymouth County DA Timothy Cruz said in a press release.

The incident was investigated by Abington Police, State Police Detectives assigned to the District Attorney’s Office and State Police Crime Scene Services and Bureau of Criminal Investigations.

WHITMAN — Say you needed an old file from Whitman Town Hall. Depending on its age and subject matter, it could either be close at hand or require a search of file cabinets or temporary file boxes in offices all over the building — if you are lucky.

A tour of file storage locations shows records filling old vaults, spaces under exterior and interior stairs, the two stories of former book stacks in the wing of the building that used to house the library, boiler and storage rooms, and the cells of the former police station.

They are also stored in a custodial closet containing an inaccessible, but working, toilet that must be flushed once a week lest the water evaporate and cause a buildup of sewer gases. More are kept on the landing and steps of the second floor behind the auditorium.

“What I’m seeking to do is install a record carriage system so that we can store a large quantity of records in compact spaces,” Town Administrator Frank Lynam said of a Tuesday, March 22 vote of the Board of Selectmen to authorize a warrant article for $53,000 to seek funding for the project. “It would enable us to place records that are very haphazardly placed everywhere in the Town Hall and kind of bring them together and organize them, inventory them and have them where they are accessible and reasonably secure. Right now they are in every nook and cranny of the building.”

One of the storage systems will be placed in the selectmen’s office, allowing access from two sides and will compress files to fit more into the space. Four more will be placed in a room behind the lower Town Hall meeting room that is temperature and humidity-controlled to adequately protect records.

“It’s a short-term solution,” Lynam said. “It’s a good solution for five years or so. At some point, we’ll have to have a more viable solution, and I think [the key] is actually getting the state to come into the 21st Century and accept the concept of electronic archiving.”

Lynam had also discussed the situation with the Buildings, Facilities and Capital Expenditures Committee on Thursday, March 3.

“One of our worst traits, or characteristics, is record storage,” he told the committee. “We’re not in compliance with state law in terms of how to preserve records and we’re not in compliance with good business practices on how to secure and protect those records.”

Lynam contacted the state storage system contractor, Delegate Systems, to conduct a site visit and provide a design and estimates on a solution. Their initial quote included $14,864.75 for rotating storage in the selectmen’s office, he said.

Among the problems the system would help solve is the long-term storage of personnel records, according to Lynam.

The state archivist has told town officials that some records, including minutes from meetings, which must be easily retrieved as hard copies, cannot be digitized. Under current state law, for example, e-mails exchanged between public officials must be printed out with hard copies kept on file.

About 20-to-30 percent of files can be stored electronically, but is an expensive project, Lynam cautioned.

“And it won’t replace the need for storage,” he said. “They (state archivists) had consistently rejected it because their concern was, if we create a file today, will we be able to read it 20 years from now. Paper is constant.”

During the five to seven years of secure, organized filing that the new system will buy for the town, Lynam suggested perhaps some method of long-term accessibility to digitized records could be developed. The problem, however, is here now.

“In the big picture, this is not a lot of money to address the issue we’re addressing,” he said.

“I think it’s way past due,” said Building Inspector Robert Curran, a member of the Buildings, Facilities and Capital Expenditures Committee.

Member Christopher Powers voiced support for a more long-term solution, such as electronic storage.

“We’re eventually going to end up there,” Lynam said. “This is something happening all around us and we’re going to be part of that movement.”