Whitman-Hanson Express

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Budget panel seeks financial review

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WHITMAN — The Override Evaluation Committee on Monday, Aug. 26, will be working with retired Duxbury Finance Director John Madden to review current town finances and plan for the future.

Madden, who started in Hingham before working in Plymouth for 17 years before moving on to Duxbury for 12 years, has 31 years of municipal finance experience. He has also worked in the private sector on converting accounting systems for cities and towns across the Commonwealth. He is currently education coordinator for the Mass. Municipal Auditors and Accountants’ Association, which he has also served as president.

He expects to provide a progress report to the town in a couple weeks. In the meantime, the School Committee has also contracted with the Mass. Association of Regional Schools (MARS) to conduct a review of the school district’s finances including minimum local funding of the towns.

“You guys are my primary focus,” Madden said after outlining past work he has done for the town of Rockland, as well as recurring work in Uxbridge, Woburn and Mansfield. “Budgeting had been the greatest aspect of being finance director. That, and forecasting and projecting — I just love that.”

Madden said when he started in Duxbury the town had been using nearly $1.9 million in free cash to balance the budget.

“Once you begin to use free cash for ongoing expenses, then it’s no longer considered free cash,” Madden said. “Eventually, you run out of free cash and the tenor of conversations generally changes.”

He said he has spoken to Finance Committee member Scott Lambiase about what the Override Evaluation Committee is looking into and that he can bring perspective to the process.

Madden said he anticipates working closely with Town Administrator Frank Lynam and in talking with the town accountant and, potentially, the building inspector, assessor, “and anybody else you want me to talk to.”

“I’d be comfortable going back about six years to see changes … just to get a look back,” he said. “What are your trends? Are there any anomalies in there? What has changed and what have you done with those changes?”

He plans to translate those five years into a picture of the current financial situation, as well as a look forward five years.

“We’re having a hard time meeting everyone’s needs,” said Committee Chairman Randy LaMattina. “We have seen the school district suffer [and] we’ve given them a good chunk of money but it doesn’t seem enough.”

He told Madden that, ultimately, the committee was set up to formulate a strategic plan of where the town’s finances will be in five years.

“If we’re going to fix it, we want to fix it now,” with the help of a new set of eyes, LaMattina said.

“I know we can get there,” Madden said. “I know we can develop a working tool.”

To do that, he said he needs to know information, including practices done from routine but not written down, about the town that is different from his experience.

“It’s the nuances of what makes Whitman Whitman that I need to know,” Madden said.

During the meeting Lynam also reported that, in order to fund this fiscal year, $350,000 of what historically has been excess levy capacity was used to fund, among other things, the increase in the WHRSD budget.

“The concern I had expressed at that meeting is that we were using money that we couldn’t readily identify, but we anticipate would be available, and as an offset we did retain free cash available for appropriation in the event that these numbers weren’t there,” Lynam said.

He asked the town accountant to work through the available numbers and with the Department of Revenue to extrapolate what those numbers would be.

The resulting estimate is that $553,000 will be available in the levy capacity when the tax rate is set, however, the $350,000 already used for the school budget represents part of that figure.

“If all of these numbers are supported, we will have an additional levy of $203,000 when we set our tax rate in late October or early November,” Lynam said.

Lynam and Madden will be asked to formalize how that is done, according to LaMattina.

The UMass, Boston Collins Center will present a capital plan for Whitman at a joint meeting of the Board of Selectmen and Finance Committee at 7 p.m., Tuesday, Oct. 8 in the Town Hall Auditorium.

Step one in solving W-H budget woes

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The School Committee plans to open it’s Wednesday, Sept. 18 meeting with a public hearing on the funding formula on which assessments to the towns of Whitman and Hanson are set.

Lawyers for the committee, the Department of Elementary and Secondary Education (DESE), and school and town officials will be asked to attend.

“This needs to be done immediately, because it affects how we move forward budgetarily,” said School Committee Chairman Bob Hayes. “It has serious budget impact for everything that we do and this needs to get settled first. This is step one.”

Whitman Town Administrator Frank Lynam agreed this issue is too critical to get bogged down on.

“This stuff is fairly complicated and, unless we’ve got our eye squarely on the ball at all times, things will be either misinterpreted or not understood,” he said. “Let’s just say what’s done is done. We need to move forward. …The quicker we work on this, the quicker we work on the real work at hand, which is establishing a budget.”

Superintendent of Schools Jeffrey Szymaniak provided information on the funding formula as he presented an update to the School Committee Wednesday, Aug. 28 on Whitman’s Override Evaluation Committee, which last met Monday, Aug. 26. [see related story, page one].

Regional agreement

The School Committee approved a proposed new review of the Regional Agreement in June 2018, which was approved by Hanson voters that November. Whitman voters, however, passed over the article at Town Meeting in May.

“Questions had started to arise surrounding the Regional Agreement, whether a town could move out easier than not, but there was an overarching question mark about how the funding was broken up in the two towns,” Szymaniak said.

Szymaniak said the new language was confusing to him, particularly regarding the alternative method of assessment that has been used in the district since 1991 and the structural method requested by DESE. There has also been some question about whether DESE’s request was, indeed, a requirement.

A couple of School Committee members presented Szymaniak with a document regarding that recommendation dated 2007 “encouraging regional school districts to use the statutory method of assessment.”

There are two ways to fund a regional school district, according to Szymaniak. The statutory method is based on the minimum local school contribution and the alternative method, which does not — it is instead currently based on enrollment figures with Whitman bearing the cost of 60 percent of the school budget and Hanson 40 percent. Under the statutory method, he told Hanson Selectmen on Aug. 27 that Hanson might be paying more under the alternative method.

“That will change the amount of funding given by both communities,” Szymaniak said. He said he informed Hanson Selectmen that the change could be coming down the pike, but that School Department attorney Andrew Waugh has interpreted the situation as one where, if an alternative agreement is not adopted, the statutory agreement is used.

“The statutory agreement could swing the pendulum by close to $1 million from Whitman to Hanson,” Szymaniak said. He noted that Hanson Selectmen had questions and plan to seek counsel from their town attorney as well.

“It was more than a recommendation from DESE that we should do this,” he said. “Our counsel is involved with this. We’re still up in the air as far as a firm decision, but their guidance is them saying that we probably … should be using the statutory method for the fiscal 2021 budget.”

Szymaniak said that the alternative method — in which the funding for the prior year stays consistent and the assessment goes up based on pupil population — has been used by W-H.

“I’m an amateur at this,” Szymaniak said. “I’m walking through this for the first time, there’s a lot of new information and I’m not the numbers guy, yet.”

School Committee member Chris Scriven said he was looking for some direction on where the ambiguity lies, because his research on the DESE website indicates the statutory method is a requirement, not merely a recommendation.

“It looked like it was pretty clear,” Scriven said.

Szymaniak said he did not want to present inaccurate information, but wanted to present an idea of what is happening regarding the Regional Agreement.

He read the memo aloud at the meeting, a portion of which requires an annual unanimous affirmative vote by the appointing authority as required to change it to the alternative method.

“We’ve been using the alternative assessments, but I don’t remember us ever, prior to me, taking a vote on this piece of it,” Szymaniak said. “We’re trying to define what we need to do, as a committee, as a district, to move forward, and that’s the legal piece of it.”

A letter Szymaniak received from Waugh indicated that such a vote would be required to use the alternative method.

Hanson Selectmen have placed a place-holder article on the October Town Meeting to discuss revoking the town’s approval of the revised Regional Agreement.

Hayes said the Regional Agreement was revised simply to update it, especially where it referred to schools that no longer exist.

School Committee Christopher Howard said the issue carries the risk of moving officials’ eye off the ball.

“Let’s move on this quickly,” he said, noting that it could bog down efforts to move on improving the budget issue forward.

School Committee member Robert O’Brien Jr., asked how it could have gone unnoticed for 12 years, saying the state should have flagged any improper use of the alternative method by the district, despite the district’s annual filing of end of the year reports on how budget votes are taken.

Szymaniak said, while that is an issue of concern, it shouldn’t be allowed to derail progress on solving bigger budget issues.

“I want as clear a document as we can possibly have, moving forward in my tenure … so we’re not in a shade of gray,” he said.

Szymaniak, meanwhile, lauded the work and mission of Whitman’s Override Evaluation Committee.

“It’s a pretty awesome group of folks that are committed to, I think, what’s in the best interests of Whitman, specifically to see if there’s a need for an override in Whitman and what would that be?” Szymaniak said. “I think we have a couple of things hanging out there … but the group is asking some really good questions to see where Whitman would be in the next five to 10 years financially.”

Reviews planned

He also noted that both the Override Evaluation Committee and the School Committee — using Mass. Association of Regional Schools (MARS) — have approved the conduct of reviews of their respective budgets and financial processes.

School Committee member Dawn Byers, who serves on the Override Evaluation Committee, said former Duxbury Finance Director John Madden’s review of Whitman’s financial picture is aimed to determine whether the town “really does need an override [for] a sustainable budget going forward.”

“The great thing about this committee is everyone has an equal voice at the table,” Szymaniak said. He noted the funding formula could have a “tremendous impact on the override and where the evaluation piece is and the financial needs of Whitman.”

Override panel Chairman Randy LaMattina, a member of Whitman’s Board of Selectmen said Madden will provide a progress report at the Monday, Sept. 16 meeting.

“The committee came up with this idea to add another level of transparency — another level of eyes doing an overview, an independent set of eyes — to go along with what Jeff has put forward with MARS,” LaMattina said. “It’s gathering information stage we’re at now.”

LaMattina said he does not think there is yet an answer to the question of whether an override will be necessary. He did say a previous estimate of October as a time frame for any Town Meeting to deal with an override issue was premature. Officials have lately been discussing the possibility of January or February for that.

A capital study conducted by the UMass Boston Collins Center will be presented at 7 p.m., Tuesday, Oct. 8 in the Whitman Town Hall Auditorium during a joint session of the Board of Selectmen and the Finance Committee.

“All pieces will work together,” LaMattina said, including involvement by the School Committee and Hanson officials. “I don’t have any results for you right now, but we have made progress.”

Hayes thanked the Override Evaluation Committee for their work findig solutions, cautioning that it is a “monumental task” that won’t be accomplished overnight.

Regional pact to face TM challenge

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HANSON — On the eve of the start to a new school year, Superintendent of Schools Jeffrey Szymaniak briefed Hanson Selectmen on district funding calculations, Whitman’s passing over the amended Regional Agreement at the May Town Meeting, and the potential impact of 15 years’ of Whitman billing errors for water and sewer at the high school.

During the Selectmen’s review of October Town Meeting warrant articles Tuesday, Aug. 27, the board added a place-holder article to revoke pervious Town Meeting approval of the amended Regional Agreement.

“If we don’t revoke the agreement we have in place, we could be locked into this right now … especially where it sounds ambiguous, at best,” said Hanson Finance Committee Chairman Kevin Sullivan in recommending a warrant article. “Just something to think about.”

“It’s easier to have it on, than not,” said Interim Town Administrator Meredith Marini.

There is no plan to revisit the fiscal 2020 school budget, Szymaniak said.

“One of my goals this year, after I met with School Committee last year, would be to be as up front with the Hanson Selectmen as inquisitive as the Whitman Selectmen have been,” Szymaniak said.

He reviewed how the Regional Agreement was revised in June 2018, and approved by Hanson Town Meeting that fall. Whitman voters, during a “difficult budget process,” Szymaniak noted, passed over the agreement.

“I started asking some questions about why the Regional Agreement was passed over, and the issue around funding came up,” he said.

There are two ways to fund a regional school district, according to Szymaniak. The statutory method is based on the minimum local school contribution and the alternative method, which does not — it is instead currently based on enrollment figures with Whitman bearing the cost of 60 percent of the school budget and Hanson 40 percent. Under the statutory method, he said Hanson might be paying more under the alternative method.

“It could be a substantial swing,” Szymaniak said. “I don’t know if members of the Regional Agreement Committee  knew that the statutory method was going to have an impact on the town of Hanson as drastic as it has.”

The issue was slated for further discussion at the Wednesday, Aug. 28 School Committee meeting.

He sought a recommendation on the issue from district legal counsel on how to proceed without an approved and signed Regional Agreement and was advised that the statutory method would be used until that happens.

The minimum local contribution takes into account inflation, enrollment, wage adjustment, property values, income and municipal revenue growth.

W-H has been funded through the alternative method since 1991, and, despite a 2007 recommendation from the Department of Elementary and Secondary Education (DESE) that all regional school districts begin using the statutory method, the district did not make that change. He said the 2018 revised Regional Agreement it is inferred that the statutory method be used, but not expressly written out.

Selectman Jim Hickey said he would be interested in looking up School Committee minutes from those discussions to determine why the DESE memo was not recommended at that time.

Selectmen Chairman Laura FitzGerald-Kemmett said it was likely at the time that, while DESE was recommending, but it wasn’t required.

“It seems as time has gone on, it’s a firmer position that DESE’s taking,” she said.

“When DESE usually recommends, that means it’s in effect,” Szymaniak said, adding that he does not see that yet, but noted Dennis-Yarmouth is also grappling with the question.   

FitzGerald-Kemmett also asked about the dollar amount Hanson would be shouldering, noting she had heard it to be about $900,000. Szymaniak confirmed that figure and said Whitman has not yet put the Regional Agreement on any warrant for a fall Town Meeting.

“We definitely appreciate the heads-up,” she said. “We appreciate being told about it.”

Whitman’s Override Evaluation Committee has hired consultant John Madden to conduct and audit/needs assessment, based on where the town could be financially in five years.

Marini said she has discussed the issue with Town Accountant Todd Hassett, who said the statutory agreement would likely be the one that would be used, based on his experience in other communities.

“We really need to know this sooner, rather than later, for planning purposes because that’s a significant amount of money and we have no magical way of making that money appear,” FitzGerald-Kemmett said.

“This isn’t unique to the W-H School District,” said School Committee Chairman Bob Hayes, a Hanson resident, who attended the Selectmen’s meeting. “This is popping up with Regional Agreements across the state. As you can see, every attorney has a different opinion on it, but it looks like it’s going to fall over on the statutory method.”

He said he expects it to be challenged legally.

In theory, Szymaniak said the agreement could be voided at town meeting and changed to the alternative method, but that the absence of any contract or an expressly worded change, it would default to the statutory method.

The water/sewer bill, discovered by Whitman’s new water superintendent in February, would be split 60-40 without DESE’s involvement.

Since the high school was built in 2004, incorrect bills from the Whitman DPW — said to be caused by human error — have left the School District with not only a $300,000 bill, but no accurate idea of the actual water cost for future budgets.

“That’s a heck of an error,” said FitzGerald-Kemmett.

“A heck of an error and it says human error on the bill,” Szymaniak said. “I have kind of kicked that can down [the road] because of the bigger issue right now.”

The district’s legal counsel is reviewing the situation, but current case law only covers a case of going back about seven years to rectify bills caused by human error.

Police chiefs offer back-to-school safety tips

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As students prepare to return to school, Whitman Police Chief Scott Benton and Hanson Police Chief Michael Miksch would like to remind residents to follow several important safety tips.

“We encourage parents to have safety conversations with their kids before they go back to school,” Benton said. “This includes how to safely cross the street and how to be careful when getting on and off the bus.”

Whitman-Hanson Regional School District students return to class Wednesday, Aug. 28.

With students often on their phones texting, browsing the internet or playing games, the Whitman and Hanson Police Departments recommend that parents talk to their children about the following safety tips provided by the National Safety Council (NSC) when headed to and from school:

• Never walk while texting. If you need to respond to a text, move out of the way of others and stop on the sidewalk.

• Never cross the street while using an electronic device.

• Look left, right, then left again before crossing the street.

•  Cross only at crosswalks.

• Do not wear earbuds while walking across the street and stay alert.

Drivers should be on increased alert when traveling through school zones and should NEVER text and drive. Additionally, the NSC reminds operators to:

• Stop and yield to pedestrians crossing at a crosswalk or intersection.

• Never go around a school bus that has its lights activated and stop sign out.

• Always stop for a crossing guard holding up a stop sign.

• Take extra care to look out for children in school zones, near playgrounds and parks, and in all residential areas.

• Do not honk or rev your engine to scare a pedestrian, even if you have the right of way.

• Never pass a vehicle stopped for pedestrians.

To ensure that children who travel to school by bus get there safely, the Whitman and Hanson Police Departments advise that students follow these tips from the NSC:

• When waiting for the bus, stay away from traffic and avoid roughhousing or other behavior that can lead to carelessness.

• Line up away from the street as the bus approaches.

• Wait until the bus has stopped completely and the doors open before approaching.

Behavior on the bus:

• If available, always wear your seat belt.

• Don’t put your head, arms or hands out the window.

• Always wait for the bus to stop completely before getting up from your seat.

Getting off the bus:

• If you have to cross in front of the bus, walk at least 10 feet ahead until you can see the driver. Make sure the driver can see you too.

• Wait for a signal from the driver before crossing. When the driver signals, look left, right, then left again. Walk across the road and keep an eye out for sudden traffic changes.

• If your vision is blocked, move to an area where you can see other drivers and they can see you.

The return of classes also means that there will be many new teen drivers operating on the roads going to and from school.

According to the NSC, teen crashes occur most often because they are inexperienced. They may misjudge gaps in traffic, the right speed for road conditions and turning safely, among other things.

The Whitman and Hanson Police Departments, in conjunction with the National Highway Traffic Safety Administration, reminds parents to set rules before their kids hit the road with “5 to Drive:”

• NO cell phones while driving

• NO extra passengers

• NO speeding

• NO alcohol or drugs

• NO driving or riding without a seat belt

Statistically, half of all teens will be involved in a car crash before graduating from high school. Car crashes are the number one cause of death among teens, yet many crashes are preventable. Teens who continue to practice driving with their parents after obtaining their license increase their chances of avoiding a crash.

“A major part of driving safely in general is to not be a distracted driver. This is especially important during the school year,” Miksch said. “Drivers need to be able to give their full attention to school zones, buses and crosswalks. Anything that takes away from your attention on the road puts kids in danger.”

Benton and Miksch and the members of the Whitman and Hanson Police Departments would like to wish all students and faculty a fun and safe school year!

Hanson’s Main Street progress eyed

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HANSON — Maintaining progress at a group of former old Ocean Spray buildings along Main Street, where workers have been installing new windows and siding recently, is key to the future of South Hanson, town officials say.

“We all get a lot of pressure about that,” said Selectmen Chairman Laura FitzGerald-Kemmett. “Every time we see people at an event … they say, ‘What the hell’s going on with that whole area?’”

A past security problem at 1011 Main St., has led the Fire Department and Building Inspector Robert Curran to approve an occupancy permit to help secure the building, Curran told Selectmen at the board’s Tuesday, Aug. 20 meeting.

He said the building has a fire alarm and sprinkler system, but has had issues while renovation work has been done, including a roof collapse from snow pack

“I have been approached by prior Selectmen to try and help this guy the best I can, to encourage him not to close the building down,” Curran said of the building’s owner. “If the building becomes abandoned, then my feeling is, we’re going to be in trouble.”

He said that, in abandoned buildings, sprinkler systems freeze and fail, leaving the structure to become a potential fire hazard.

Curran noted the owner has Zoning Board of Appeals approval for 21 residential units, with 13 planned in the first phase of development.

“The problem is, it’s going to take a lot of money,” Curran said. “I think he’s spent more money on that project than he ever thought he would.”

He added that industrial buildings could always be shut down.

“There’s all kinds of problems all the time,” he said. “What you’ve got to do is hope that everybody’s safe and that you’ve identified most of the structural issues.”

The building’s owner spent more than $100,000 in design so far just to get the residential aspect started, but Curran said he does not think the man was aware of all the new seismic requirements and other requirements.

“This is going to take a, hopefully, positive attitude from the town,” Curran said.

Curran said his vision for the property is a project called The Village at South Hanson with businesses on the first floor and residences two or three floors.

“Then the whole area will start to develop,” he said.

The board of Selectmen planned to meet with the building owner on Wednesday, Aug. 21 to discuss his plans and what the board can do to help, short of a financial investment.

“We need to try to move this ball forward,” FitzGerald-Kemmett said. “It’s a blight and everyone in town acknowledges it — and it’s private property. You can’t really dictate what people can do with their private property.”

“It’s been an ongoing issue since the 1980s,” Curran said. “This building hasn’t looked good in a lot of years. As long as there’s forward movement, I think that’s progress and I do believe that could be downtown Hanson — I really think that is a possibility.”

FitzGerald-Kemmett said the property’s location near the Commuter Rail station makes it logical for such a project.

“I think the attitude of the town has got to be to reach out and help him,” Curran said, noting that some buildings to the rear of the property have been sold and plans are in the works by new owners.

Curran provided a department report to the board, noting the busy time of year for inspections.

There have been 172 residential building permits issued since January and nine commercial building permits, Curran said. The department has also issued 132 electrical permits, 77 for plumbing projects and 93 gas permits.

Curran also reported that he had just completed the back-to-school building inspections.

He has also asked the attorney general’s office for help with eight properties in town through the abandoned housing initiative, one of them being the former liquor store on Main Street as well as buildings on Bayberry Road and West Washington Street, among others.

“They are amazing,” he said of the attorney general’s office. “They’ve helped us tremendously.”

In other business, Selectmen reviewed their goals and warrant articles for the October special Town Meeting.

Troop 68 Boy Scout Zev Andruk also outlined his Eagle project to rehabilitate the three-quarter mile section of the Bay Circuit Trail that winds through the Hanson Town Forest.

The trail passes through two wetlands zones in the town forest and he has received permission from the Conservation Commission for two small foot bridges he plans to put in.

“It needs a lot for it to be an active hiking trail, but with what we have in store for it, we believe we can get it done in just under a month,” Andruk said. “This project is basically reclaiming an entire portion of the town so that it has an entire lap around the town forest, making easy access for town employees or the Fire Department.”

He and Conservation Agent Philip Clemons have already walked the trail and marked trees, mostly fallen, that need to be removed. Clemons has also donated all the four-inch Bay Circuit Trail markers and two larger signs for the parking area. A small ATV will need to be used to haul equipment and chainsaws — which, like the ATVs will be used by adults.

The Board of Selectmen’s permission was needed to use motorized equipment in a conservation area. The board voted to grant that permission.

Hanson Selectmen pick their new executive assistant

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HANSON — One search is over. Selectmen on Tuesday, Aug. 20 voted to endorse the recommendation of interim Town Administrator Meredith Marini to hire Greer Getzen of Norfolk to succeed Marini as Executive Assistant to the Board. Getzen accepted the position.

“I just want the board to find a fit for them,” Marini said, noting that the Town Administrator Act calls for her as interim to make a recommendation to them as the relevant board. “I felt that the board needed to have part of the interview process. It’s a really close relationship and I’m not going to be here.”

Marini plans to retire in December so long as a new town administrator is in place by that time.

The board was impressed with Getzen’s experience.

Getzen, who also has experience as an interim town administrator in Dover from 2004-09 and as town administrator until 2018, also has 14 years’ experience as an executive assistant to that town’s Board of Selectmen.

Also interviewing with Selectmen Tuesday were Leanne Monaghan, currently part-time clerk with the Hanson Water Department, and Halifax Assistant Town Treasurer Linda Cole. Both may also be considered for clerical vacancies in Hanson’s Conservation and Planning departments, Selectmen said.

The three finalists were all recommended for interviews after Marini, Selectmen Chairman Laura FitzGerald-Kemmett and Selectman Kenny Mitchell independently reviewed résumés of 36 applicants.

“I’ve been told that there’s some concern regarding the posting process,” Marini said before Tuesday’s interviews began. She said that, in compliance with general bylaws, an internal posting was done two weeks ahead of public posting, with preference in the process given to town employees.

Department heads and Marini — in the capacity as town administrator — reviewed the applications before she, FitzGerald-Kemmett and Mitchell made their recommendations for which candidates should sit for final interviews. Mitchell and Marini interviewed five people Tuesday, Aug.13.

“I think this is the first time we’ve ever done this that Laura, Kenny and I went through them — at different times — and all picked the exact same people,” Marini said.

Getzen had begun her career as a paralegal and then worked for Legal Aid, assisting low-income people with applications for federal benefits before becoming an executive assistant with the town of Natick from 1995 to 2004. She took the position of administrative assistant to the Dover Board of Selectmen in 2004, where she worked until leaving to become project/procurement specialist for the town of Westford in 2018.

“I found local government really fascinating and important,” she said. “Over time the selectmen grew to trust [me and the town administrator] and grew very comfortable with us. We were the first administrator and assistant who were there for a long term, before that it was three years and out. We were used as a stepping-stone.”

She admitted her departure from Dover was prompted by a selectman’s campaign platform of “out with the old, in with the new” and she was concerned she would be painted with that brush.

“I’m not sure what the reason was, but I just felt the language was on the wall, she said. Westford was not a good fit, she said, as she was seeking “a real executive assistant position” and the more clerical role she walked into “bored me to death,” Getzen said.

“I have a broad range of skills and experience,” she said.

Selectmen were impressed with both her skills and candor.

“You’ve explained very clearly why you left your current position and you come to us highly recommended,” said Selectman Wes Blauss. “My only concern is I had to go on Google Maps — where is Norfolk?”

He wondered about Getzen’s ability to contend with the commute, especially in winter.

“I am not afraid to drive and I have a good four-wheel-drive vehicle,” she said. “For me, it’s not a problem.”

Marini said that, as long as the board was comfortable with any of the finalists, Getzen got her nod because Getzen has the skills and experience to take the executive assistant position before a new town administrator was chosen.

“We asked her about how she feels about taking the job and not knowing who the boss was going to be,” Marini said. “We asked everyone the same question. It wasn’t going to be a problem for any of them.”

Marini agreed that Getzen came highly recommended.

“I thought all three were excellent,” said Selectman Jim Hickey, who noted he felt unprepared to comment further as he had just met all three candidates, but that he would cast a vote.

Getzen was Mitchell’s front-runner.

“But if you told us you couldn’t take the job, I’d be fine with the other two,” he said.

“I really was looking for somebody with municipal experience,” FitzGerald-Kemmett said. “Perhaps the other two … would be excellent here [for other vacancies]. I don’t want to be in a position where we would want to have another interim town administrator — I’m hoping this is the last time we ever have to do that — but if we don’t, I think this woman could step right in and do the job. That, for me, is compelling.”

A Plymouth resident who has worked at the Water Department since 2013, Monaghan pointed to her knowledge of Hanson and her possession of the skills required for the job as reasons she would be the best candidate. She has also worked for Analytical Balance in Middleborough coordinating the sampling and testing for public and private water supplies, and performed similar duties at GeoLabs in Braintree before that.

Hanson resident Cole said her range of experience working for the town of Halifax for 20 years has prepared her for the executive assistant role. She began work in Halifax in a clerical role for the Town Clerk/Treasurer’s office in 1995.

Hanson hires TA search consultant

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HANSON — The Board of Selectmen on Tuesday, Aug. 20 hired Muncipal Resources Inc., (MRI), a recruiting service out of Meredith, N.H., to help with the search for Hanson’s new town administrator.

A second bidding firm GovHR USA of Northbrook, Ill., was not considered because of the firm’s distance and because it did not send a representative to the meeting to meet with the board.

MRI’s President and CEO Alan S. Gould and team member Reginald “Buzz” Stapscynski briefed Selectmen on their services and the type of search they will conduct.

“I don’t like surprises,” Gould said of the thoroughness of their background investigations. “We don’t get surprised.”

MRI has done personnel searches in Massachusetts communities from Lexington and Acton to Hanover, Dighton and Carver.

“I don’t think there’s anybody better in New England,” Gould said. “We know who’s available. We know who’s out there looking.”

He complimented the board for the straightforward request for proposal drafted to guide Hanson’s town administrator search.

MRI does everything from drafting and posting the ad to a comprehensive background check.

Gould, a retired police chief, described the background check as one involving a complete financial work-up, driving records and employment history and conducts pre-interviews with candidates, as well as department heads, citizens and any search committees used in hiring communities.

“We wouldn’t put anyone in front of you that we wouldn’t hire,” he said.

While Hanson is not using a search committee this time out, selectmen expressed interest in meetings between MRI and department heads and interested residents.

“We’ve had some lively discussions at senior centers after lunch,” said Stapscynski. “And we ask what are the challenges [to towns]. What’s important here? And we’ll hear traffic, we’ll hear residential growth, we want more commercial development or parks and playgrounds, and that’s good for us. Doing the search of the next town administrator, we’ll have a good idea of the fit.”

Essay questions are filled out by applicants and early-round telephone interviews are conducted with at least two MRI representatives on the phone, Gould said.

“Every community has challenges and we can find candidates that have dealt with them,” he said. One of the last questions they ask is whether they will find any embarrassing information when they Google an applicant’s name.

“We’ve already done that,” he said. “We’ve got two or three pages [at hand] sometimes of any time they’ve appeared in the press, any issues that are out there.”

Selectman Kenny Mitchell noted that compensation has become an issue with previous town administrators and asked when MRI would discuss that issue with the board.

“Where do we need to be to be on an average and get that right?” he said.

Gould said Hanson probably needs to be a little above the salary it now offers.

“We would want to get you to a salary that could be competitive,” he said. “We always like to post a salary range with the top number you could possibly offer.”

During phone interviews, MRI finds out information about candidates that includes their salary worth.

“I don’t want you to fall in love with a candidate and not be able to shoulder the cost,” Gould said. “At the same time we want candidates to know the value of the opportunity here.”

Gould said he usually comes back to select boards with three-to-four final candidates, with three being ideal.

Interim Town Administrator Meredith Marini asked how long the process would take in view of her pending retirement plans in December.

“2019?” Gould asked with a laugh.

He estimated, seriously, that final candidates should be available in 60 days with background investigations taking two to three weeks followed by contract negotiations.

“I would hope it would be Dec. 1,” Gould said.

Selectmen Chairman Laura FitzGerald-Kemmett also said GovHR’s price was too high and she was not convinced they offered a better or even comparable product.

Rec panel reviews business plan, policies

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HANSON — The town’s Recreation Commission is continuing its review of a business plan as well as policies and procedures. Discussion of increasing revenue was the focus of the panel’s work on its draft policies on Tuesday, Aug. 13.

Member Juvelyn Hartwig said the changes are important, not only to increase revenue, “which is huge for us,” but also for increasing community and business partnerships, while being mindful of the nonprofit status of Camp Kiwanee.

Improving facilities was also cited as an important goal.

Hartwig suggested a 10-percent annual increase in revenue was the short-term goal for which the commission should strive.

The financial plan includes a forecast budget of more than $300,000 for the next fiscal year, including a $53,000 debt payment on septic repairs, that the commission hopes will be resolved at the October Town Meeting. But Hartwig suggested the commission’s goal should be $300,000 in revenue next year.

Recreation Director William Boyle pointed out that, if 10-percent growth was maintained over five years, in the final year revenue would be close to $250,000.

But Committee member Brian Fruzzetti argued for a more conservative goal of, perhaps 3 percent a year and build up from there over time.

“I think if you set yourself up for 10 percent right out of the gate … revenue could fall off a cliff,” he said. “I don’t want it to be overpromised.”

Selectman Matt Dyer, the board’s liaison to the Recreation Commission agreed that, in the event of a shortfall at a 10-percent goal, the town would be hesitant to bail them out again.

Boosting Kayak rentals at Cranberry Cove, such as including it in a family membership for $125, was also suggested by Hartwig.

“If people see the kayaks out there, they’ll start to ask questions,” she said. “Then the Cove experience becomes swimming and kayaking, so you’re getting more for your money.”

Dyer also said that the kayaks are not advertised as they should be.

Installation of broadband WiFi was pointed to as a key component in attracting bookings of Needles Lodge for corporate meetings or team-building outings.

While she cautioned that such rentals should not be the main goal, Hartwig said they could be an important part of meeting revenue goals.

“We really need to have a real plan, where it’s not just talking about, ‘Oh, we should be doing this,’” she said about getting the word out about programs like the upcoming Fun Day.

“I think it’s good that we’ve identified a shortcoming in our advertising,” Dyer said. “I think it might be really useful to start breaking those down tonight and start talking about how we should advertise the camp for a wedding. … But, also, we need to look at the hanging fruit — why aren’t there any fliers in the foyer saying, ‘Rent the Lodge!’”

When there are other events there, he said a flier should be available to outline the amenities of the lodge for those who are attending and looking for a venue for other events.

Rental policies were also discussed in connection with a request from St. Joseph the Worker Church for free passes to the Cove for the church’s vacation Bible school counselors. Current policy requires an overnight cabin rental to obtain such free passes and nonprofits already pay a minimum hourly rate when voted on by the Recreation commission and Board of Selectmen, member Joan Fruzzetti said.

“We are supposed to be a benefit for the town,” Hartwig said. “This facility is supposed to benefit the community.”

She noted that the Boy and Girl Scouts receive such benefits when they request to use Kiwanee, suggesting that the commission look into why they receive that benefit and others do not — while recognizing the work the Scout organizations do for Camp Kiwanee in terms of volunteer work at the facility.

“My thought was that we have a better way to communicate for next year,” Hartwig said.

The policies and procedures are still under revision

“St. Joe’s Church is great, their VBS is great, but we have to remember, they’re charging families to utilize their services and they’re asking to come here for free,” Dyer said. “I think this is a hiccough year, and we’re hitting the reset button with this commission.”

He suggested meeting with the church’s vacation Bible school organizers to arrive at an agreement on what would be fair to both organizations.

Hartwig argued that the cost for renting facilities, coupled with the policies and procedures gives nonprofit organizations reason to question why they should try to use Camp Kiwanee.

“We have to create a path to make it easier for some of these folks to come in,” she said.

Joan Fruzzetti said posting photos of the facility on social media could help advertise the camp might be helpful.

“Pictures do a lot,” she said.

Procedures and policies on the lodge rental cost for birthday parties;  for smoking — and e-cigarette/vaping use — on Kiwanee property; as well as camp employees’ clocking in without interrupting wedding function use of the office, is also under review. Brian Fruzzetti argued that any changes to the procedures keep in mind that requiring employees to clock in before doing any work provides protection for the commission and the town in the event that a worker is injured on the job.

Kiwanee to get Netflix close-up

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HANSON — Camp Kiwanee will become the latest South Shore location for filming of the upcoming Netflix movie, “The Sleepover,” as final approval was granted by the Recreation Commission Tuesday, Aug. 13.

The Board of Selectmen must also approve use of the former Maquan School parking lot for film company vehicles, which is slated for the Tuesday, Aug. 20 agenda.

Crews will be working on scenes at Needles Lodge, the shoreline of Maquan Pond, several cabins and other locations at the camp, according to Assistant Location Manager Liliana Kondracki, who briefed the commission on the project.

Netflix will be paying $25,000 — plus costs associated with camp staff, police details and other expenses, according to Kondracki. Caretakers will be asked to monitor the camp and one or two Hanson Police officers will be contracted for the filming dates.

Scenes have already been filmed at Hanover High School and in Scituate and Boston. Filming at Kiwanee is slated for Aug. 21 to 30 with wrap work on Sept. 3 and 4. Filming will not interfere with a wedding already approved for Needles Lodge Thursday, Aug. 22.

The amount offered for the rental was based on the film’s budget and what work would need to be done to dress the location, Kondracki said.

Selectman Matt Dyer, the board’s liaison to the Recreation Commission, asked how Kondracki found Camp Kiwanne and whether she had any advice on how the commission might better market the facility.

“I found it after a lot of research,” Kondracki said describing the process of narrowing down a Google search for “log cabin” after a couple of weeks’ work.

“I’ve been in Boston for about year,” the Florida transplant said of her research here, after working for 20 years in the Miami area. “If you ask me about Florida, I knew everything, here, I’m starting from scratch. … [Camp Kiwanee] wasn’t easy to find.”

She said she didn’t know what to suggest, except to say the “amazing facility” should be marketed better. As for screen credits for use of the location, she said that is up to the production company.

“If they are feeling particularly generous, they might put [thanks to the] ‘Town of Hanover,’ ‘Town of Hanson,’ or something like that,” she said. “They not always do.”

Kondracki described the adventure/comedy plot as a coming-of-age story mixed with an “Oceans 11”-type crime tale.

It focuses on two boys planning a sleepover while their goody-two-shoes sister plans to sneak out of the house for the first time at night. Their mom, meanwhile, is kidnapped because of a secret in her past and the kids have to come to the rescue.

Kondracki noted, with a resigned laugh, that plot details were supposed to be confidential, but that an Aug. 7 story in The Boston Globe, already outlined a lot of that information.

“We’ve been working on finalizing things with [Town Administrator Meredith Marini] and the [police and fire] chiefs about it,” said Recreation Director William Boyle.

Kondracki provided the commission a filming outline.

“It’s a family action/comedy,” Kondracki said. “They’re trying to compete with Disney, so it’s that type of project.”

Kiwanee was chosen to film scenes surrounding a portion of the plot where the parents are taken to a remote cabin, as well as the sleepover scenes with the kids. The Frontier Cabin is a focal point of the filming, according to Kondracki.

“They obviously need to do a number of changes to it in order to make it work for the scene,” she said. “Anything that we do would be returned to the original condition, unless it’s something you guys want to keep.”

Among the changes would be replacing the windows at the front for those with a more rustic look, adding wood-panel façades to interior walls to give them a more rounded log look to the room, moving a woodstove out of a fireplace, and adding a vintage refrigerator. A certified HVAC contractor will be installing a propane-fed flame to the fireplace and the film crew has cleared the work with Fire Chief Jerome Thompson Jr.

Boyle has also approved the clearing of a few low-hanging branches in one spot for better camera angles and a hose will be used to add water to a dry creek bed for a plot point. The pavilion will be used for catering, with food prep being done in a food truck that has already been licensed by the Board of Health.

A temporary floating dock, which the crew is covering with a wooden dock mock-up is being added for scenes at the boathouse.

Gator vehicles will be used to transport equipment, parking of large trucks will be done at the former Maquan School and Kondracki is working to negotiate with Shaw’s for use of part of their lot for crew parking. They expect about 120 cars.

“We’re taking over,” she quipped.

Filming will be done on most of the days from noon to 10:30 p.m. or 10 a.m. to 10:30 p.m. On the last day, filming is expected to continue all night with the adult cast members — with filming of scenes involving youth actors complete by 10:30 p.m. to midnight.

“In all likelihood, we’ll be seeing the sun come up on Saturday morning,” Kondracki said with a laugh.

County man has EEE virus

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WHITMAN — State and local public health officials have announced that an elderly Plymouth County man is the first confirmed human case of Eastern Equine Encephalitis (EEE) in the state since 2013.

“Today’s news is evidence of the significant risk from EEE and we are asking residents to take this risk very seriously,” said Public Health Commissioner Dr. Monica Bharel of MassDPH. “We will continue to monitor this situation and the impacted communities.”

The nine communities now at critical risk are Carver, Lakeville, Marion, Middleborough, Rochester, and Wareham in Plymouth County and Acushnet, Freetown, and New Bedford in Bristol County.

Whitman Fire Chief and Emergency Management Director Timothy Grenno and Whitman Board of Health Chairman Eric Joubert reminded residents that the virus was confirmed in mosquitoes tested in Whitman last week.

The Massachusetts Department of Public Health (MassDPH) has confirmed that the EEE virus has been detected in mosquito samples collected in Whitman this year. As a result of the tests, the Mass.DPH has announced that the current risk level for Whitman is high.

Aerial spraying for mosquitoes in Whitman was completed by the MassDPH and the Massachusetts Department of Agricultural Resources (DAR) over the weekend. MassDPH and DAR officials will monitor the area over the coming weeks and plan to conduct a second round of spraying.

At this time, scheduled activities in town are not affected by the EEE test, according to Grenno.

“The Board of Health is monitoring the situation and will continue to keep the public updated,” Health Board Chairman Joubert said Monday in a joint statement with Grenno. “We would also like to remind Whitman residents that there are health regulations in place regarding standing water in yards and unkempt yards which are common areas where mosquitoes breed.”

Whitman’s environmental regulations for mosquito reduction can be found at whitman-ma.gov. EEE is a rare but serious illness spread by the bite of an infected mosquito. While EEE can infect people of all ages, people under 15 or over 50 years of age are at the greatest risk for serious illness.

“Though scheduled outdoor activities are not affected by the results of the tests, taking preventative measures, especially the use of proper bug repellent, is a necessity for any outdoor activities, including sporting events,” Grenno said.

This week Mass.DPH and the DAR announced they would be conducting and monitoring aerial spraying in specific areas of Bristol and Plymouth counties to reduce the mosquito population and public health risk. Aerial spraying began Aug. 8 and is expected to continue throughout the weekend during evening and overnight hours.

Although the scheduled aerial spray is designed to help reduce the risk of EEE throughout the area, residents are reminded that they should use mosquito repellent and consider staying indoors during the dusk to dawn hours to reduce exposure to mosquitoes.

In addition to the nine communities now at critical risk, 15 communities in southeastern Massachusetts have been determined by DPH to be at high risk for the EEE virus and 18 at moderate risk.

EEE is a rare but serious and potentially fatal disease that can affect people of all ages. EEE occurs sporadically in Massachusetts with the most recent outbreak years occurring from 2004-2006 and 2010-2012. There were 22 human cases of EEE infection during those two outbreak periods with 14 cases occurring among residents of Bristol and Plymouth Counties.

EEE virus has been found in 227 mosquito samples this year, many of them from species of mosquitoes capable of spreading the virus to people.

People have an important role to play in protecting themselves and their loved ones from illnesses caused by mosquitoes.

Avoid mosquito bites

• Be aware of peak mosquito hours: The hours from dusk to dawn are peak biting times for many mosquitoes. Consider rescheduling outdoor activities that occur during the evening or early morning. If you are outdoors at any time and notice mosquitoes around you, take steps to avoid being bitten by moving indoors, covering up and/or wearing repellent.

• Clothing can help reduce mosquito bites: Although it may be difficult to do when it’s hot, wearing long sleeves, long pants and socks while outdoors will help keep mosquitoes away from your skin.

• Apply insect repellent when you go outdoors. Use a repellent with DEET, permethrin, picaridin, IR3535 or oil of lemon eucalyptus according to the instructions on the product label. DEET products should not be used on infants under two months of age and should be used in concentrations of 30 percent or less on older children. Oil of lemon eucalyptus should not be used on children under three years of age. Permethrin products are intended for use on items such as clothing, shoes, bed nets and camping gear and should not be applied directly to your skin.

Mosquito-proof your home

• Drain standing water: Many mosquitoes lay their eggs in standing water. Limit the number of places around your home for mosquitoes to breed by either draining or getting rid of items that hold water. Check rain gutters and drains. Empty any unused flowerpots and wading pools and change water in birdbaths frequently.

• Install or repair window and door screens: Some mosquitoes like to come indoors. Keep them outside by having tightly-fitting screens on all of your windows and doors.

Information about EEE and reports of current and historical EEE virus activity in Massachusetts can be found on the MDPH website.